1 Table of contents 104

Directors Report 11.16.20

0. Title Page.		1
1a. Presidents Report Title Page		2
1b. Treasurers Title Page		3
Revised - October 2020 Financials		4
October Operating Balance Sheet Assets		4
October Operating Balance Sheet Liabilities		5
October Operating Summary Page		6-7
October Detailed Income Statement 2020		8-9
Reserve October Balance Sheet 2020		32
Reserve - Income Statement October 2020		34-35
Development Fund Balance Sheet October 2020		36
Development Fund Income Statement Oct. 2020		38-39
Working Capital October 2020		40
October Income Statement Comments		41
Revenues		41
Expenses		41
Forecast October 2020		42-43
Facilities Manager Report November 11 2020		48
Copy of Copy of Work Orders 08-01-2020-09-08-2020		52-53
Maintenance October 2020		52-53
Security Stats October 2020		58
20 November 2020 - Outdoor Resorts Palm Springs Landscape Report		60-61
5a. Committee Report Title Page		68
5b. Consent Agenda Title Page		69
October 19 2020 -Board Meeting Minutes DRAFT		70
Present		70
Call to Order		70
Presidents Report		70
Treasurer’s Report & Ratification		71
Secretary’s Report		71
General Manager’s Report		71
Committee Reports		72
Consent Agenda		72
Unfinished Business		72
New Business		73
Discussion		73
Open Forum		74
Adjournment		74
6c. Unfinished Business Report Template Page		75
2nd Readings Staff Report		76
Kitchen Rules with Markups		77
7f. New Business Title Page.		83
Ad Hoc Committee Staff Report		84
OUTDOOR RESORT - PALM SPRINGS OWNER’S ASSOCIATION		84
BOARD OF DIRECTORS		84
Agenda Item: Ad Hoc Committee for Strategic Planning		84
Background:		84
Motions for Consideration:		84
Designated Funding: N/A		84
Michael Curley		85
Allen Gayken		91
Evon Haarklau		92
Bob Livingston		94
Maryellen Muir		95
Shauna Riely		96
Shauna Riely Planning Committee		96
Shauna Riely resume August 2020		97
Statement of Intent - Shauna Riely		99
10a. Discussion Title Page		101
Pickelball & Monarch Ball Staff		102
OUTDOOR RESORT - PALM SPRINGS OWNER’S ASSOCIATION		102
BOARD OF DIRECTORS		102
Agenda Item: Extension of Pickleball Courts Operating Hours with Monarch Ball		102
Background:		102
For Consideration:		102
Designated Funding: N/A		102
Pavement Management Plan Staff		103
OUTDOOR RESORT - PALM SPRINGS OWNER’S ASSOCIATION		103
BOARD OF DIRECTORS		103
Agenda Item: Pavement Management Plan		103
Background:		103
For Consideration:		103
Designated Funding: Reserves		103
Admin PP Committee Staff Report		104
OUTDOOR RESORT - PALM SPRINGS OWNER’S ASSOCIATION		104
BOARD OF DIRECTORS		104
Agenda Item: Administrative Policies and Procedures		104
Background:		104
For Consideration:		104
Designated Funding: N/A		104
Clean Election Rules ORPS Style 2020 ..pdf		78
SECTION 14 ELECTION RULES		78
1. These Election Rules shall apply to elections required to be held by secret ballot pursuant to Civil Code Section 5100(a). The Board of Directors may, in its discretion, also determine to apply these Election Rules to govern an election on any top...		78
2. No Member shall be provided access to association media, newsletters or internet web sites within the period (30) thirty days prior to the date that ballots are sent to the membership in any election subject to Civil Code Section 5100(a) and these ...		78
3. The Association will not edit or redact (black out) any content from communications set forth in Section 2. The Association may include a statement that the candidate or Member, and not the Association, is solely responsible for the content of the...		78
4. Candidates, including those who are not incumbents, and Members advocating a point of view reasonably related to the election, shall have equal access to any Common Area meeting space, if any exists. This access shall be provided at no charge for ...		78
5. Qualifications for candidates to the Board of Directors shall include:		79
6. At least thirty (30) days prior to the deadline for submission of candidacy nominations, the Association shall provide Members with notice (via general delivery) of the procedures and deadline for submitting a candidacy nomination.		79
7. Procedures for nomination of candidates to the Board shall allow for a Member to nominate himself or herself and shall be consistent with the Governing Documents.		79
8. At least thirty (30) days prior to the mailing of ballots, the Association shall prepare:		79
a. A candidate registration list showing the names of all candidates that will appear on the ballot; and		79
b. A voter list which includes the name, voting power, mailing address, and separate interest address or parcel number for each Member.		79
9. Members have the right to inspect and verify the accuracy of their individual information on both lists identified in Section 8. Errors reported to the Inspector(s) of Elections shall be corrected within two (2) business days.		79
10. The Board may, but is not required to, set the date the ballots are mailed or otherwise delivered as the “voting cut-off date” to establish membership status for voting.		80
11. Every Member of record shall have the right to vote, unless the Board adopts the voting cut-off date and an individual was not a Member of Record as of that date.		80
12. The voting power of each Member shall be as described in the Association’s Bylaws and/or Declaration.		80
13. Inspector(s) of Elections (i.e. independent third parties) shall be appointed by the Board. The number of Inspector(s) of Elections shall be one (1) or three (3). If there are three (3) Inspectors of Elections, the decision or act of a majority ...		80
14. The following persons may not serve as Inspector(s) of Elections: Board Members, candidates, persons who are related to Board Members, persons who are related to candidates, or any party who is currently employed or under contract with the Associa...		80
15. The following persons are independent third parties and may serve as Inspector(s) of Elections: Any third-party person or company hired by the Association solely for this specific purpose. Association Members may serve as Inspector(s) of Elections...		80
16. Independent third parties may be compensated for performing Inspector(s) of Elections services. Association Members, however, are not entitled to compensation for serving as Inspector(s) of Elections.		80
17. Inspector(s) of Elections may appoint and oversee additional independent third parties to verify signatures and to count and tabulate votes.		80
18. The Inspector(s) of Elections are charged with performing the following duties:		80
19. After the deadline for submission of candidacy nominations, and at least thirty (30) days prior to the mailing of ballots, the Association shall prepare the candidacy registration list and voter list, pursuant to Section 8 above.		81
20. At least thirty (30) days prior to the mailing of ballots, the Association shall provide Members notice of the following (via general delivery):		81
a. The date, time, and physical location for the return of ballots;		81
b. The date, time, and location of meeting; and		81
c. The names of all candidates that will appear on the ballot.		81
21. At least thirty (30) days prior to the deadline for voting, the Inspector(s) of Elections or Association shall mail or otherwise deliver ballots to the Members. Within this same timeframe, a copy of these Election Rules shall be provided to the Me...		81
a. By mail with the ballots; or		81
b. By posting to a website and including the corresponding website address on the ballot together with the phrase in at least 12-point font: “The rules governing this election may be found here: …”		81
22. The voting period for elections shall commence when the notice of the meeting and/or ballots have been mailed/ delivered to all Members and shall terminate as stated in the notice and/or ballot or as determined by the Inspector(s) of Elections, co...		81
23. After the notice referenced in Section 20 has been distributed, the Board will hold a forum to allow the Members to meet and ask questions of the candidates. For all other ballot measures that are required to be submitted to the membership pursuan...		81
24. The form and content of election materials, i.e., secret written ballot, envelopes, proxies, etc., shall conform to the requirements of the Civil Code.		81
25. No Member shall be denied a ballot, unless the Board adopts the voting cut-off date and an individual was not a Member of Record as of that date.		81
a. No person who holds a valid general power of attorney for a Member shall be denied a ballot, if requested.		81
b. A ballot cast by a person who holds a valid general power of attorney for a Member shall be counted if received timely by the Inspector(s) of Elections.		81
26. Once a ballot has been received by the Inspector(s) of Elections, it shall be irrevocable. If proxies are allowed and a Member submits both a proxy and a ballot to the Inspector(s) of Elections, the ballot will supersede the proxy.		81
27. The authenticity, validity and effect of proxies submitted by Members shall be determined by the Inspector(s) of Elections, consistent with the Association’s Governing Documents and California law.		81
28. Proxies may not be used in lieu of a ballot. Proxies may be revoked by the Member prior to receipt of the ballot by the Inspector(s) of Elections.		82
29. Votes shall be counted and tabulated by the Inspector(s) of Elections or their designee(s) in an open area at a properly noticed open meeting of the Board or Members. Any candidate or other Member may witness the counting and tabulation of the vo...		82
30. Notice of the tabulated results of the election shall be provided to the Members (by general delivery) within fifteen (15) days of the election.		82
31. Ballots, signed voter envelopes, the voter list, proxies, and the candidate registration list shall be retained in the custody of the Inspector(s) of Elections or at a location designated by the Inspector(s) of Elections as set forth in Civil Code...		82
32. If there is a recount or other challenge to the election process, the Inspector(s) of Elections shall, upon written request, make the ballots available for inspection and review by an Association Member or his or her authorized representative, at ...		82
Reserve Report2.pdf		62-63
Expenditures		62-63

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