Hagerstown Community College Academic Affairs Faculty Guidebook August 20 2 3
Appendix to HCC Employee Handbook
Contents Section 1: Getting Started ...................................................................................................... 1 Introduction to the College ............................................................................................................1 Mission .................................................................................................................................................................1 Vision .................................................................................................................................................................... 1 Values ...................................................................................................................................................................1 Human Resources ..........................................................................................................................1 Employee Handbook ............................................................................................................................................2 Organization of the Academic Affairs Unit ......................................................................................2 Academic Council .................................................................................................................................................2 Enrollment and Student Services Council ............................................................................................................3 Faculty Assembly ..................................................................................................................................................3 Section 2: Faculty Information and Responsibilities ............................................................... 5 Faculty Classification System ..........................................................................................................5 Full-time Faculty ...................................................................................................................................................5 Adjunct Faculty ..................................................................................................................................................... 5 Temporary Senior Lecturer (TSL)..........................................................................................................................5 Work Space Assignment.................................................................................................................5 Faculty Duties and Responsibilities .................................................................................................5 Teaching ...............................................................................................................................................................6 Student Outcomes Assessment ...........................................................................................................................6 Student Advisement and Retention .....................................................................................................................6 Student Advocacy ................................................................................................................................................. 6 Curriculum Development .....................................................................................................................................6 Student Recruitment and Program Marketing.....................................................................................................7 Shared Governance ..............................................................................................................................................7 Professional Development ...................................................................................................................................7 College Service .....................................................................................................................................................7 Community Service ..............................................................................................................................................7 Teaching Load ......................................................................................................................................................8 Faculty Workload .................................................................................................................................................9 Office Hours .........................................................................................................................................................9 Guidelines for Faculty Reporting Sick Time ........................................................................................................10 Guidelines for Faculty Absences ........................................................................................................................10 Commencement ................................................................................................................................................. 11 Employment Outside the College/Additional Employment ...............................................................................11 Student Learning Outcomes Assessment (SLOA) and Faculty Responsibility ....................................................12 Institutional Learning Outcomes ........................................................................................................................13 Shared Governance and Committee Assignments.............................................................................................13 Teaching and Learning Committee ....................................................................................................................14 Academic Standards and Outcomes Assessment Committee ...........................................................................14 Curriculum Development and Review Committee.............................................................................................15 Student Affairs Committee ................................................................................................................................15 Administrative and Information Technology Services Committee ....................................................................16 Campus Safety Committee.................................................................................................................................17 Faculty Affairs Committee..................................................................................................................................17 Institutional Assessment Committee .................................................................................................................18 Faculty Work Expectations .................................................................................................................................18
Program Coordinators and Lead Faculty .......................................................................................19 Program Coordinator Definition ........................................................................................................................19 Program Coordinator - Additional Responsibilities ............................................................................................19 Program Coordinator Compensation .................................................................................................................20 Program Coordinator Indicators ........................................................................................................................20 Program Coordinator Point Allocations .............................................................................................................22 Lead Faculty Definition.......................................................................................................................................24 Alternative Assignments ....................................................................................................................................24 Faculty Professional Development................................................................................................25 Faculty Annual Review and Professional Development Plan Timeline ..............................................................25 Completing the Faculty Annual Review and Professional Development Plan (ARPDP) .....................................25 Sabbatical Leave ..........................................................................................................................27 Faculty Evaluation ........................................................................................................................ 29 Student Evaluation of Faculty (SEOF) .................................................................................................................29 Supervisory Evaluation .......................................................................................................................................30 Initial Faculty Probationary Period .....................................................................................................................30 Tenure Track Probationary Period .....................................................................................................................31 Tenure Track Performance Evaluations .............................................................................................................31 Accelerated Tenure Track ..................................................................................................................................32 Performance Improvement Plan (Tenured Faculty) .......................................................................32 Promotion and Tenure .................................................................................................................33 Tenure and Promotion Criteria ..........................................................................................................................35 Promotion and Earning Credits .....................................................................................................38 Award of Emeritus .......................................................................................................................39 Emeritus Faculty ................................................................................................................................................. 39 Emeritus Administrators ....................................................................................................................................41 Emeritus Trustees and President Emeritus ........................................................................................................42 Section 3: Teaching Classes - Instructional Practices and Procedures.................................... 44 Academic Calendar ......................................................................................................................44 Academic Freedom ......................................................................................................................44 Books, Course Materials and Open Education Resources...............................................................44 Cancellation of Classes .................................................................................................................45 Class Cancellations Due to Low Enrollment .......................................................................................................45 Class Cancellations Due to Absence ...................................................................................................................45 Class Absence for Other Reasons .......................................................................................................................46 College Closings and Inclement Weather ......................................................................................46 Delayed Openings ........................................................................................................................47 Emergency Alert System...............................................................................................................47 Class Rosters ................................................................................................................................ 47 Student No-Show Submission Requirements ....................................................................................................47 Classroom Assignments................................................................................................................48 Confidentiality .............................................................................................................................48
Course Syllabi and Course Guides .................................................................................................49 Field Trips ....................................................................................................................................50 Final Exam Week..........................................................................................................................50 Grading /Grade Changes ....................................................................................................................................50 Incomplete Grades .............................................................................................................................................51 Grading Systems/Scales ...............................................................................................................51 Grading Scales ....................................................................................................................................................51 Sample Points and Grading Scale .......................................................................................................................52 Submission of Grades...................................................................................................................52 Intellectual Property ....................................................................................................................52 Copyright Infringement Policy ......................................................................................................53 Make-up Examinations ................................................................................................................54 Office Supplies ............................................................................................................................. 54 Digital Printing and Design Services ..............................................................................................54 Code of Student Conduct - Academic Integrity & Behavioral Reports.............................................55 Title IX – Sexual Harassment/Misconduct Policy & Procedures ......................................................56 Sexual Harassment/Misconduct Definition........................................................................................................57 Title IX - Pregnant and Parenting Students ....................................................................................60 Pre-Requisites and Co-Requisites .................................................................................................60 Registration Deadlines .................................................................................................................61 Student Attendance of Class.........................................................................................................61 Student Withdrawal from a Class .................................................................................................61 Interim Restriction from Classes/ Administrative Withdrawal .......................................................61 Waitlists or Overrides ..................................................................................................................62 Cautionaries ................................................................................................................................63 College Letterhead Stationery and Logo ............................................................................................................63 Conducting Surveys ............................................................................................................................................63 Section 4: Money Matters ................................................................................................... 64 Getting Paid ................................................................................................................................. 64 Full – time Faculty Overload in Base Load Semesters..........................................................................................64 Third Semester Compensation ...........................................................................................................................64 Adjunct Credit Faculty ........................................................................................................................................65 Prorated/Tutorial Pay ......................................................................................................................................... 65 Tuition Assistance ........................................................................................................................66 Tuition Reimbursement (Credit Bearing) ...........................................................................................................66 Employee Eligibility ............................................................................................................................................66 Expenditure of College Funds .......................................................................................................67
Purchasing Goods and Services..........................................................................................................................67 Request for Check ..............................................................................................................................................67 Supplies for Office and Classroom .....................................................................................................................68 Section 5: Instructional Support, Services, and Additional Programs..................................... 69 Faculty Resources ........................................................................................................................69 Information Technology Services..................................................................................................69 Distance Learning.........................................................................................................................69 Social Media Guidelines and Procedures.......................................................................................70 Academic Testing Center ..............................................................................................................70 Office of Admissions and Enrollment Management.......................................................................71 Retention and Registration Office.................................................................................................71 Location .............................................................................................................................................................. 72 New Students .....................................................................................................................................................72 Current/Returning Students ............................................................................................................................... 72 Scheduling Assistance ........................................................................................................................................72 Career Advising ..................................................................................................................................................72 Office Hours .......................................................................................................................................................73 Records Office .............................................................................................................................73 Fletcher Faculty Development Center ...........................................................................................73 Adjunct Faculty Resources............................................................................................................74 CARE Referrals .............................................................................................................................74 Frequently Asked Questions (FAQ) ....................................................................................................................75 Student Reporting Forms .............................................................................................................76 Division Office Associate ..............................................................................................................77 Learning Support Center ..............................................................................................................77 Learning Technology ....................................................................................................................78 Library Services ............................................................................................................................ 78 Office of Planning and Institutional Effectiveness..........................................................................79 Institutional Research ........................................................................................................................................79 College Advancement ..................................................................................................................79 Grants Office ......................................................................................................................................................80 Public Relations and Marketing ....................................................................................................80 Campus Publications ....................................................................................................................81 Digital Printing and Design Services ..............................................................................................81 Workforce Solutions and Continuing Education ............................................................................82 Additional Programs and Services.................................................................................................82 Program of Adult Literacy Services (PALS) .........................................................................................................82 Adult Education Programs Definitions ...............................................................................................................83 Articulation Agreements ....................................................................................................................................84
Early College Access Program (ECAP) .................................................................................................................85 Early College Degree Program (ECDP)................................................................................................................85 Disability Support Services (DSS)........................................................................................................................85 Evening Courses: On and Off Campus ................................................................................................................85 Intercollegiate Athletics and Student Academic Responsibilities ......................................................................86 Internships .........................................................................................................................................................86 Career Program Achievers (CPA)........................................................................................................................87 Off-Campus Instructional Sites .....................................................................................................87 Section 6: Division Director Duties and Responsibilities ....................................................... 88 Responsibilities ............................................................................................................................ 88 Curriculum and Instructional Design Responsibilities ........................................................................................88 Personnel Responsibilities..................................................................................................................................89 Budget and Plan Responsibilities .......................................................................................................................89 General Administrative Responsibilities ............................................................................................................89 Adjunct/Part-time Faculty Hiring Responsibilities .............................................................................................90 Unit Planning: Planning and Budgeting Cycle for Academic Affairs................................................91 Preparation for Unit Planning ............................................................................................................................91 Unit Meeting Follow-up .....................................................................................................................................92 Responsibilities for Unit Planning Implementation ...........................................................................................92 Section 7: The Campus ........................................................................................................ 93 Campus Police .............................................................................................................................93 Emergency Contact Information ...................................................................................................93 Definitions ..........................................................................................................................................................93 Telephone Numbers ........................................................................................................................................... 93 Use of College Facilities ................................................................................................................94 Campus Facilities Management and Planning – Maintenance and Custodial Services......................................94 Merle S. Elliott Conference Center.....................................................................................................................94 Use of College Vehicles Guidelines ...............................................................................................94 Driver Qualifications ........................................................................................................................................... 95 Restrictions ......................................................................................................................................................... 95 Accidents ............................................................................................................................................................96 Vehicle Requests ................................................................................................................................................96 Driver’s Responsibilities ..................................................................................................................................... 96 Use of College Bus Guidelines ............................................................................................................................97 Official Notaries ........................................................................................................................... 98 Appendices.......................................................................................................................... 99 Appendix A – Professional Development Request Form ................................................................99 Appendix B – Faculty Evaluation Form ........................................................................................ 100 Appendix C – Faculty Peer Review Rubric ................................................................................... 107 Appendix D – Course Guide ........................................................................................................ 109 Appendix E – Final Grade Reporting............................................................................................ 112 Appendix F – Interim Progress Reports ....................................................................................... 117 Appendix G – Request for Change of Grade................................................................................. 122
This Guidebook is intended as a resource for the faculty and staff who work within the Academic Affairs unit of Hagerstown Community College. It is a dynamic document that needs continual updating in order to meet the needs of those for whom it was written and to reflect policy and procedural changes. As is the case with the College Catalog, this Academic Affairs Guidebook will be updated every year. Please refer to the new updated Employee Handbook found on the HR Webpage. Some information may be duplicated. For most updated links refer to Employee Handbook 2023.
Section 1: Getting Started
Introduction to the College
Founded in 1946 as the first Maryland community college, Hagerstown Community College is the “community’s college:” Mission: HCC ensures equitable access to affordable, high-quality educational programs, while fostering workforce development and cultural vitality in the region. Vision: HCC will be the college of choice through demonstration of inclusive educational excellence, transformative growth, and community enrichment. Values: • Excellence • Integrity • Diversity and Inclusion • Stewardship
• Civic Engagement • Student Centered
For additional information on the College’s history, its strategic goals designed to achieve HCC’s mission, vision, and values, and its facilities, visit https://www.hagerstowncc.edu/ or consult the College Catalog, which is available at www.hagerstowncc.edu/academics/catalogs.
Human Resources
Staff members are available Monday through Friday, 8:30 a.m. to 4:30 p.m., in the Administration and Student Affairs Building, Room 700.
Jennifer Childs Executive Director
Fonda Franklin
Manager
Human Resources & Campus Safety
Human Resources
240-500-2259
240-500-2280
jachilds@hagerstowncc.edu
fefranklin@hagerstowncc.edu
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Barbara Lease
Rosalynn Oberholzer
Megan Curry
Human Resources Operations
Human Resources Recruitment
Human Resources Generalist
240-500-2243
240-500-2585
240-500-2623
balease@hagerstowncc.edu
rroberholzer@hagerstowncc.edu
mrcurry@hagerstowncc.edu
Kelly Jacobs
Jamie Cannon, Esquire
Payroll Associate
Labor Relations General Counsel
240-500-2331
240-500-2717
kljacobs@hagerstowncc.edu
jrcannon@hagerstowncc.edu
Online Human Resources references consist of information related to: • Employees
benefit forms, internal application, staff development, tuition reimbursement, and the employee handbook job description, position requisition, student workers, performance evaluation hiring process and interviewing guide
• Hiring Process
• Supervisors
• Benefits cost-sharing rates for medical/Rx and dental coverage, sick leave bank Contact the Human Resources Office for further information concerning health or life insurance, the retirement program, or salary documents. Employee Handbook The Employee Handbook with recent updates can be found on the human resources webpage. KRONOS is the online HR system used for employees to access their personnel related information such as pay stubs, tax information and other key self-service documents. A college directory is available on the College website.
Organization of the Academic Affairs Unit
The Academic Affairs unit is led by the Vice President of Academic Affairs and Student Services (VPAASS). Included within Academic Affairs are: Academic Division Directors; Dean of Distance Learning; Dean of Instruction; Library Services; the Academic Testing Center; the Learning Support Center; the Early College Program; Learning Technology, and the Fletcher Faculty Development Center. Academic Council This group addresses issues such as day-to-day operations of the divisions and interactions with other units on campus, academic scheduling and calendar, curricula, and programs and services. Membership includes: • Vice President of Academic Affairs and Student Services (convener); • Dean of Instruction; • Dean of Distance Learning; • Dean of Planning and Institutional Effectiveness;
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• Directors of the Behavioral and Social Sciences/Business; Developmental Education and Adult Literacy Services; English and Humanities; Health Sciences; Mathematics and Science; Nursing; Exercise Science and Health; and Technology and Computer Studies divisions; • Faculty Assembly Chair; and • Executive Assistant to the Vice President of Academic Affairs and Student Services The Academic Council meets every other Thursday morning from 9:00 a.m.-11:00 a.m. Enrollment and Student Services Council This group addresses issues that affect student enrollment, retention, and graduation. It is a collaborative team comprised of core team members from Academic Affairs, Workforce Solutions & Continuing Education, Enrollment Management, Financial Aid, Finance, Student Services, Marketing, Information Technology, and Planning and Institutional Effectiveness. Membership includes: • Vice President of Academic Affairs and Student Services (convener); • Vice President of Administration and Finance; • Dean of Instruction; • Dean of Distance Learning; • Dean of Student Affairs; • Dean of Planning and Institutional Effectiveness; • Dean of Workforce Solutions and Continuing Education; • Senior Director of Public Relations and Marketing; • Registrar; • Director of Admissions and Enrollment Management; • Directors of the Behavioral and Social Sciences/Business; Developmental Education and Adult Literacy Services; English and Humanities; Health Sciences; Mathematics and Science; Nursing; Exercise Science and Health; and Technology and Computer Studies divisions; • Faculty Assembly Chair; • Coordinator, Academic Advising & Transfer Services; • Manager, Retention & Registration • Manager, Disability Support Services and Cohort Programs; • Manager, Information Technology; and • Systems Analyst, Information Technology The Enrollment and Student Services Council meets one Thursday morning each month from 9:00-11:00 a.m. Faculty Assembly The Faculty Assembly is the central faculty governance body through which faculty express their ideas regarding academic policy, student success, and matters related to teaching and learning. The Assembly also serves as a forum for faculty to express views on matters outside governance, • Director of Early College; • Director of Financial Aid; • Director of Institutional Research;
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such as day-to-day College operations. The Assembly chair, elected by the membership for a two-year term, is responsible for taking issues from the Assembly to the Governance Council, the President’s Cabinet, or directly to the President and Vice President of Academic Affairs and Student Services based on whether the issue is a governance matter, an administrative issue, or a topic that requires direct deliberation with the appropriate member of the executive staff. The chair of the Assembly is a member of both the President’s Cabinet and the Governance Council, and attends Board of Trustees Meetings. One must be a member of the Assembly for three years prior to holding an elected office. Faculty Assembly meets on the third Thursday of each month during the College Hour except for during the summer. Membership includes all full-time faculty including Temporary Senior Lecturers, and one official adjunct selected by and representing each academic division.
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Section 2: Faculty Information and Responsibilities Faculty Classification System Full-time Faculty Full-time faculty are exempt employees. An exempt employee is an employee who is exempt from provisions of the Fair Labor Standards Act and earns a fixed compensation in a predetermined amount that is paid each pay period regardless of the number of days or hours worked. Exempt employees are typically executives, directors, managers, professional and some technical staff, faculty, and others whose duties and responsibilities allow them to be exempt from overtime pay provisions defined by the Fair Labor Standards Act (FLSA) as amended, and any applicable state laws. Adjunct Faculty Adjunct faculty are temporary employees. A temporary employee is an employee who is hired for a specific period of time or for the completion of a specific project. The job assignment, work schedule, and duration of the position will be determined on an individual basis. Adjunct faculty are part-time, temporary employees who are hired on a semester basis to teach up to twelve (12) credits (credit or non-credit valued courses) per semester. No office hours are required. Adjunct faculty are compensated according to the number of credits (for credit courses), or hours (for non-credit courses) that they teach. Temporary Senior Lecturer (TSL) Temporary Senior Lecturers carry a 15-credit load each semester and have the responsibility for holding five office hours per week. They are temporary employees hired by the semester and frequently fill in for full-time faculty who are on leave from the College or for sudden and unforeseen enrollment boosts. The College may also utilize a TSL under the following conditions: • Uncertain program sustainability • Candidate does not fully meet the full-time faculty qualifications • Lower enrollments than necessary for full-time faculty Work Space Assignment Hagerstown Community College has established guidelines and procedures for the assignment of faculty and adjunct work spaces. New full-time faculty members will be assigned an office at the time of hire. Adjunct faculty typically are not assigned an office but may use the Fletcher Center adjunct common area for computer, phone, printing, copying, student consultation, breaks, locker space, mailboxes, and other functions. Any change to assigned offices must be approved in writing by the relevant area Director or Administrator, and is subject to the approval of the Vice President of Academic Affairs and Student Services. Faculty Duties and Responsibilities All faculty members are expected to be cognizant of their responsibilities toward teaching, mentoring new faculty, service to students, and College and community service. Below are the ten duties and responsibilities expected of all faculty members in all academic ranks.
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In addition, the FLPTC (Faculty Load, Promotion, and Tenure) document (2003 and revised 2015) provides specific indicators relating to faculty responsibilities for teaching, assessment, student advisement, and student advocacy. This document can be found as Policy #5050 in the Board Policy Manual available on the HCC website at https://www.hagerstowncc.edu/docs/presidents-office/board-trustees-policy-manual. Teaching 1. Each academic year a full-time faculty member is responsible for teaching a full load within the college’s defined range and parameters; 2. Individual faculty members must adhere to academic standards that are collectively set by the faculty at the college, department, and discipline levels. The teaching quality must be high and effectively measured; and 3. Enthusiastic teaching and a passion for student learning is expected. Student Outcomes Assessment 1. Faculty teaching and student learning must be measured or assessed, which aids in educational direction, insight, and accountability; 2. Faculty must assess learning outcomes at the course, program, and institutional levels; and 3. Results from learning outcomes assessment should be used to improve teaching and learning at all levels of academic instruction at the College. Student Advisement and Retention 1. All faculty are expected to advise students on courses and curriculum and document this work in the College’s online advising tracking system, ConexEd; 2. Students should be advised during faculty office hours and other times mutually determined; and 3. Faculty should participate in the recruitment and retention of the students in programs. Student Services should support this work with data, information, and resources such as career exploration. Student Advocacy 1. All faculty should be student and learning centered. Student success reflects faculty accomplishment and teaching competence; and 2. Being totally committed to student learning and success requires faculty to be student advocates. Curriculum Development 1. Curriculum development is a duty and responsibility of all instructional faculty; 2. Faculty members must maintain their teaching content and materials and continue to be current and up-to-date or contemporary in their field; 3. Current issues, transfer content, and technological enhancement must be interwoven within college courses, degree programs, and certificates; and 4. Continuous curriculum revisions, enhancements, and deletions are necessary functions of all teaching faculty.
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Student Recruitment and Program Marketing 1. College faculty members are expected to be college ambassadors and, as such, have special obligations to their profession and their institution to represent the College in a professional manner and to market and promote their discipline or program; 2. Recruitment coincides with marketing. Student recruitment, especially for new programs, is required; and 3. Recruitment and marketing may be done in conjunction with other college personnel as a coordinated effort. Shared Governance 1. All faculty have a responsibility to participate in one of seven standing governance committees, or an ad hoc committee. These committees are typically cross-constituent, and faculty must be willing to participate and effectively collaborate with other employees; and 2. Faculty are responsible for participating and recommending policies on matters pertaining to teaching and learning, academic integrity, and student achievement. Professional Development 1. A faculty member’s professional development plan must coincide and match or enhance the College’s strategic goals. A faculty member’s professional developmental plan must be approved by the Division Director and the Vice President of Academic Affairs and Student Services. College Service 1. The extent and depth of college service by faculty should factor into the promotion system and be aligned with the College’s strategic goals. Areas may include departmental responsibilities, community outreach, and student-oriented activities. Community Service 1. Since HCC is a community college, local community service should be a standard responsibility of all staff, faculty, and administrators; and 2. Community service should not interfere or conflict with the College’s strategic goals or the faculty member’s other duties. Specific to the above duties and responsibilities, faculty must: • Conduct assigned classes in the area of designated employment in accordance with course descriptions outlined in the College Catalog and within the general provisions of the division. A faculty member is also responsible for arranging equipment, supplies, and materials necessary for such instruction; • Meet every scheduled class including the final examination or appropriate final alternative outcomes assessment activity (when not utilizing the Academic Testing Center for finals), except for emergency situations and approved absences. This involves meeting the scheduled number of minutes for the class in the room assigned as outlined in the current semester schedule of classes. The faculty member must inform the Division Director if he/she is unable to attend any scheduled class(es) or meeting(s). Faculty may not cancel class or post a class cancellation without informing the Division Director. Vacation leave is not permitted during assigned instructional days; • Prepare course syllabi for all assigned courses;
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• Select or assist in the selection of textbooks, course packs, open electronic resources (OER’s) and all ancillary materials for assigned courses; • Teach day or evening classes on-campus or at off-campus sites, in face-to-face, online, and hybrid delivery models as part of the regularly assigned teaching load; • Maintain standards of teaching worthy of accreditation (i.e. teach in fields of their expertise); • Offer rigorous courses that challenge all enrolled students; • Search for ways to improve instruction through membership in professional associations, attendance at meetings and workshops, and review of current instructional materials in their field; • Utilize a variety of teaching methods in an effort to meet student needs; • Act as an advisor to students on programs of study and course problems; • Submit grade reports on time and provide information requested by appropriate administrative personnel; • Post and schedule a minimum of five regular office hours per week (three hours for faculty hired before July 1, 1996) with provisions for seeing students at other times. This schedule should be reported to the appropriate Division Director and the Vice President of Academic Affairs and Student Services; • Attend all scheduled and special faculty meetings as well as the meetings of other groups to which the individual is assigned (for example, division committee or special assignment); • Function on faculty committees by assuming responsibility for attendance and an equitable share of the work of such committees; • Follow the established institutional channels of communication. All concerns should be raised first with the Division Director, and, if unresolved, referred to the Vice President of Academic Affairs and Student Services; • Participate in the College’s communications network by picking up mail regularly from assigned mailboxes, as well as checking voicemail and e-mail regularly; • Support and attend all regularly scheduled academic functions such as workshops, special colloquia and convocations, and graduation ceremonies; and • Support the stated mission, objectives, purposes, policies, and regulations of the College and interpret them faithfully and accurately to the students and the public. Teaching Load The base faculty teaching load shall be fifteen (15) credit-hour equivalents. For most faculty, this would mean fifteen (15) hours and fifteen (15) credits of base load, since lecture or didactic hours are treated one-for-one in student contact hour to credit equivalency. Full-time faculty must be at load before an adjunct is allowed to teach . In general, credit hours assigned to clinical sections is a ratio of one to four (1:4). Therefore, one credit hour for four hours of instruction would be assigned. A load multiplier of .75 is used in equating labs, in calculating a base load of fifteen (15) credits. These courses or sections have more clock hours of instruction than credit hours assigned (i.e., one credit: three hours of instruction or 1:3).
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Regarding credits and contact hours, a full load should be equal to 15 credit hours AND 225 contact hours (15 contact hours/week), and any fractional overload that is accrued should be paid in the semester that it is assigned. Exceptions within specific time frames may be made for new programs or other situations with approval from the Vice President of Academic Affairs and Student Services. In order to preserve academic quality, the total assigned load of a full-time faculty member during the fall and spring semesters should not exceed 21 credit hours per semester, unless special or emergency circumstances call for a waiver of the limit by the Vice President of Academic Affairs and Student Services or designee. Overload (teaching more than 15 credits during a fall or spring semester) is contingent upon satisfactory student, evaluations and faculty observations, and completion of faculty duties. Faculty Workload All full-time faculty at HCC are expected to allocate their work hours in the following manner: Allocation of Work Hours per Week Work Hours to be Spent 75% Teaching and Learning 30 hours per week • Learner support activity (office hours and advising) • Class preparation • Student contact hours (15 hours) 15% College and Community Service 6 hours per week • Serving on committees • Recruiting students • Presentations to faculty 10% Professional Development 4 hours per week Total – 40 hours a week These hours represent a minimum workload and many faculty members will work more than 40 hours in an average work week to meet their responsibilities. Office Hours Full-time faculty must post and schedule a minimum of five regular office hours a week (three for faculty hired before July 1, 1996) with provisions for seeing students at other times. The schedule should be reported to the appropriate Division Director as well as the Vice President of Academic Affairs and Student Services. Full-time faculty should be available for student consultation during final exam week. Since finals week has its own unique scheduling, faculty must arrange their office hours to deal adequately with students’ questions related to final exams. Faculty are expected to post their office hours for the convenience of the students.
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