The Central Washington University Board of Trustees will hold a meeting: Wellington Event Center, July 29, 2021 @ 10:00 AM - 12:00 PM & 3:30 PM - 4:30 PM and July 30, 2021 @ 10:30 PM - 12:00 PM
July 2021
CWU TRUSTEES QUARTERLY BOARD MEETING July 28-30, 2021
Wednesday, July 28
5:30-7:00
BOARD AND COMMUNITY RECEPTION (No business)
Thursday, July 29
9:00 CALL TO ORDER
• Approval of the Agenda • Approval of meeting Minutes • Public Comment • Official Communications
9:05-9:30
PRESIDENT’S REPORT
9:30-10:15
PROVOST’S REPORT
10:15-10:45 CAPITAL UPDATE
10:45-11:15 BOARD BUSINESS
12:00-1:45
TRUSTEES LUNCH (No business)
2:00-3:15
FACULTY/STUDENT EXPERIENCE
3:30-4:30
WORK SESSION – FY22 BUDGET
6:00-7:30
DINNER (No business)
Central Washington University Board of Trustees July 29, 2021
ACTION – Approval of the minutes of the regular meetings of May 13-14, 2021 and the special meeting of June 24, 2021
We recommend the following motion:
The Board of Trustees of Central Washington University hereby approves the minutes of the regular meetings of May 13-14, 2021 and the special meeting of June 24, 2021.
Submitted:
Linda Schactler Chief of Staff
Approved for Submittal to the Board:
Jim Wohlpart President
Board of Trustees Minutes Mary Grupe Faculty Center (streamed live and recorded at media.cwu.edu) May 13 & 14, 2021 May 13, 2021
The Kittitas County Public Health district and CDC guidelines allowed for the board’s first in-person meeting since February 2020. All participants who met in-person were fully vaccinated, and only the people necessary for the business of the board were in the room.
WORK SESSION Vice Chair Nellams convened the board work session at 1:15 p.m. Trustees Present: Ron Erickson, Chair (via Zoom) Robert Nellams, Vice Chair Erin Black
Ray Conner Gladys Gillis Jeff Hensler
Zabrina Jenkins Nate McMillion Staff to the Board: James Gaudino, President Linda Schactler, Board Secretary & Chief of Staff Joel Klucking, Board Treasurer & Vice President for Business & Financial Affairs Kim Dawson, Executive Assistant to the President/Board of Trustees Alan Smith, Assistant Attorney General (via Zoom) Executive Faculty & Staff: Michelle DenBeste, Provost/Vice President for Academic & Student Life Andreas Bohman, Vice President for Operations Josh Hibbard, Vice President for Enrollment Management
Kremiere Jackson, Vice President for Public Affairs Elvin Delgado, Faculty Senate Chair (via Zoom)
Approval of Agenda Motion 21-14: Ms. Black moved that the Board of Trustees of Central Washington University approve the agenda of the meetings of March 13 and 14, 2021. Ms. Gillis seconded the motion, which the board unanimously approved.
Approval of Minutes Motion 21-15: Mr. Conner moved that the Board of Trustees of Central Washington University approve the minutes from the meeting of February 25, 2021. Ms. Gillis seconded the motion. The motion was approved. FY20 BUDGET OVERVIEW Vice Presidents Klucking and Hibbard gave a joint presentation on enrollment and budget forecasts. VP Hibbard reported on Enrollment. College enrollment trends during the pandemic continue to vary greatly across institution type and region. Some of the variance can be explained by the variety of ways institutions responded to the virus. While some institutions moved to mostly online course modality and limited residential housing and programming, other institutions did not. CWU’s transition to mostly distance education modalities last spring offered a safer environment for our students and community, yet negatively impacted overall enrollment. Currently, CWU carries this decline in enrollment through spring 2021, with 584 fewer students over the prior year, a 6 percent decline. This is slightly greater than CWU’s 5.4-percent, year-over-year decline last fall. These figures include students with admit types of first-year, transfer, post-baccalaureate, re- admit, and graduate. CWU continues to see year-over-year increases in re-admit (+66 students, +15 percent) and graduate (+62 students, +12 percent) student enrollment in spring 2021. Much of the decline in year over year enrollment for spring 2021 can be attributed to fall to spring persistence. While our fall 2020 transfer cohort persisted at a similar rate than past cohorts (90.5 percent), our fall 2020 first-year cohort persistence rate from fall to spring dropped to 83.9 percent, a 3.4 percentage point drop from the prior five year average of 87.3 percent. The overall impact of the lower persistence rate is amplified by the lower than anticipated fall 2020 first-year cohort. For comparison, 1819 of our fall 2019 new first-year students were enrolled the following spring, compared to just 1402 of our new fall 2020 first-year students, a difference of 417 enrollments. CWU is projecting a slight decline in fall 2021 overall enrollment: about 10,700 graduate and undergraduate student headcount in fall 2021, which is a decline of 471 students from the prior year. Given the plan to resume in-person learning and increase student housing this fall, enrollment declines are expected to slow, and then to rebound in the next 12-18 months. VP Klucking then gave a quick update on the budget. All institutional portions of the Higher Education Emergency Relief Funding (HEERF) I & II have been used to offset revenue losses in Enterprise Funds-- housing, dining, bookstore, and parking--to avoid violating bond covenants. He added that federal funding has restricted use of the funding. For students, direct-assistance requirements include any component of the cost of attendance and emergency costs associated with the coronavirus: tuition, food, housing, healthcare (including mental), and childcare. Institutional assistance requirements can only be used to defray lost revenue and expenses associated with coronavirus including: reimbursement for pandemic expenses; technology costs associated with a transition to distance education; faculty and staff training; payroll directly related to the pandemic; and additional financial aid grants for students.
2 Board of Trustees Minutes May 13-14, 2021
Since the February board meeting, changes in FY21 operating funds include: ¾ $17.5M increase in operating revenues due to state and federal funding decisions ¾ $0.6M decrease in operating expenses due lower staffing ¾ $15.5M swing in net margin compared to budget ¾ Bond covenants are satisfactory for now
VP Klucking also gave an update on the State Biennial Capital budget. CWU received re-appropriations for Health Sciences, Health Education, Minor Works Program, Minor Works Preservation, and campus security funding in the amount of $20,630,000. In addition, new funding ($72,360,000) was received for Health Education, chiller addition, Humanities and Social Science Complex, Minor Works Program and Minor Works Preservation. LONG-TERM INVESTMENTS Extreme restrictions associated with the delivery of educational programs and the operation of the residential campus have placed historic stress on university resources. Federal assistance and a flat state budget have forestalled a budget crisis for now, but the future is uncertain. Public health regulations and challenges continue to shift, and CWU’s enrollment position will not recover fully for some time. Federal COVID-relief funds are “one-time” funds; they may only be used once and are restricted other ways in their use. Similarly, the absence of state funding cuts in FY21 also will result in the availability of funding that only can be used once. At the board’s February meeting, trustees expressed the need to plan strategically for the emergence from the pandemic. Rather than looking backward to “pre-COVID” budgets, the trustees directed that the university should look forward and construct budgets based on the work needed to support student success and to ensure a stable and effective educational environment going forward. In February the board unanimously approved a motion directing staff to “develop recommendations for long-term Investments that will position the university to deliver a unique, relevant and high-quality educational experience that differentiates CWU from other Washington universities.” President Gaudino outlined deferred needs that require one-time investment, and which could occur in phases over more than one year. The investments support one of CWU’s three top priorities and/or reduce liability. The investments are of value to the entire enterprise of the university and fall generally into two categories: updating and upgrading information infrastructure and modernization of equipment. Motion 21-16: Mr. Conner moved that the Board of Trustees of Central Washington University direct staff to work with President Wohlpart to develop recommendations for further consideration in July. Ms. Gillis seconded the motion. The motion was approved.
The regular meeting of the board ended at 2:30.
EXECUTIVE SESSION The executive session was scheduled to begin at 2:30 p.m. Trustee Nellams announced that the executive session would begin at 2:45 p.m. The board convened in executive session at 2:56 p.m. for 30 minutes as allowed per RCW 42.30.110 (g). The executive session ended at 3:26 p.m. Board and Cabinet members participated in a walk-through of the new Health Sciences building followed by a reception at the University House/President’s Residence. The group was given a briefing
3 Board of Trustees Minutes May 13-14, 2021
and tour of the construction and renovations they funded last year in advance of the arrival of President Wohlpart. Board members and President Gaudino attended a dinner at Basalt Restaurant in downtown Ellensburg at 6:30 p.m. No business was conducted.
May 14, 2021
BUSINESS MEETING Vice Chair Nellams convened the board business meeting at 9:03 a.m. He began by thanking President Gaudino for all he has done for CWU and wishing him well in retirement. Trustees Present: Ron Erickson, Chair (via Zoom) Robert Nellams, Vice Chair Erin Black
Ray Conner Gladys Gillis Jeff Hensler
Zabrina Jenkins Nate McMillion Staff to the Board: James Gaudino, President Linda Schactler, Board Secretary & Chief of Staff Joel Klucking, Board Treasurer & Vice President for Business & Financial Affairs Kim Dawson, Executive Assistant to the President/Board of Trustees Alan Smith, Assistant Attorney General (via Zoom) Executive Faculty & Staff: Michelle DenBeste, Provost/Vice President for Academic & Student Life Andreas Bohman, Vice President for Operations Josh Hibbard, Vice President for Enrollment Management
Kremiere Jackson, Vice President for Public Affairs Elvin Delgado, Faculty Senate Chair (via Zoom) PUBLIC COMMENT • Jeff Snedeker, Professor of Music, 2020 Trustees Distinguished Faculty Award recipient, to share appreciation for the award and discuss how he has used award funds over the past year. • Katharine Whitcomb, chair, Academic Department Chairs Organization , to request use of federal funds appropriated through the Higher Education Emergency Relief Fund II (HEERF II) for faculty and department needs. • Jim Daly, community member, would like to address the closure of the CWU tennis courts. • Sonja Huebner , who wished to voice opposition to the proposed COVID vaccination requirement for fall 2021.
4 Board of Trustees Minutes May 13-14, 2021
ACADEMIC AND STUDENT LIFE Fall Opening Update. CWU opening plans for academic year 2021-22 have been developed in conjunction with the Kittitas County Public Health Department Medical Director, Dr. Mark Larson. The health and safety of the university community continues to be of utmost importance. All planning continues to take into account the evolving COVID situation. PRESIDENT’S REPORT Communications. The president noted communications from the Faculty Senate. Resolution 21-02 ASCWU Student Government WHEREAS , members of the 2020-2021 Associated Students of Central Washington University (ASCWU) Student Government (SG) served with distinction and conducted themselves in a professional manner befitting their leadership positions; and WHEREAS , the SG respected and supported the shared governance process, engaging fully in campus committees, and establishing constructive communication and positive relationships among the ASCWU and students, faculty, staff, administrators, and the community; and WHEREAS , The Student Engagement Hub was established where our Governmental Affairs office was able to have students, faculty/staff, and community members register to vote AND submit their ballot in the same day on our campus in the SURC. About 150 people submitted their ballots with us; and WHEREAS, recognizing the ASCWU’s key involvement with the S&A base-funding allocation process for the next quadrennium and spearheading a survey which helped to gauge which departments, areas, organizations that students felt were key to their extracurricular student experience at CWU; and WHEREAS , the SG worked to enhance the student governance structure through an update to their constitution allowing for greater senate representation in the coming years; and WHEREAS , the SG participated in the Presidential Search; and WHEREAS , the SG came together during significant and impactful times in an effort to support the student voice, and their response to the multiple social justice movements have shown clear indication that DEI is one of their top priorities. NOW, THEREFORE, BE IT RESOLVED that this Board of Trustees wishes to publicly express its appreciation to the members of the 2020-2021 ASCWU SG for their dedicated service to Central Washington University and its students, and to wish them well in their future endeavors. ADOPTED and signed this 14 th day of May, 2021. Motion 21-17: Mr. Conner moved that the Board of Trustees of Central Washington University approve Resolution 21-02 honoring the ASCWU Student Government. Ms. Black seconded the motion. The motion was approved. Resolution 21-03 Faculty Senate Executive Committee WHEREAS , the Faculty Senate is the primary means by which faculty collectively share in the governance of Central Washington University by shaping the university’s academic environment; and
5 Board of Trustees Minutes May 13-14, 2021
WHEREAS , the Faculty Senate Executive Committee serves a leadership role for the Senate by receiving, evaluating, and directing the disposition of items under Senate consideration; and WHEREAS , the Faculty Senate Executive Committee represents the Senate in discussions with various committees, administrators, and other university groups on issues related to the academic mission of the university; and WHEREAS , the Faculty Senate Executive Committee completed a number of important initiatives during the 2020-2021 academic year and participated in the presidential search; and WHEREAS , the Faculty Senate Executive Committee worked with various committees, administrators, and other university groups to adapt to the rapidly changing and continually evolving environment created by the COVID-19 pandemic; and WHEREA S, the Faculty Senate Executive Committee has provided frank and engaging insight to the Board about the classroom, research, and campus life of faculty; NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees of Central Washington University extends its appreciation to the Faculty Senate Executive Committee for their hard work and dedication in articulating the academic mission of the university as it moves forward to meet its challenges. ADOPTED and signed this 14 th day of May, 2021. Motion 21-18: Mr. Conner moved that the Board of Trustees of Central Washington University approve Resolution 21-03 honoring the Faculty Senate Executive Committee. Ms. Black seconded the motion. The motion was approved. Resolution 21-04 Nate McMillion WHEREAS , Nate McMillion has served the State of Washington as the student trustee on the CWU Board of Trustees during the 2020-21 academic year; and WHEREAS, the board appreciated Nates’s willingness to speak out on behalf of Washington state students and to speak his mind on difficult and complicated issues; WHEREAS , despite the challenges of virtual meetings during the pandemic, Nate has provided valuable insight about meeting student needs, addressing issues of mental health need, retention, among many subjects; and WHEREAS , Nate has promoted a more diverse, equitable, and inclusive culture by serving as the president of the Black Student Union and engaging in the Brother 2 Brother chapter and the Cross Cultural Leadership Program, as well as working with the public relations team at the Diversity and Equity Center; and WHEREAS , Nate was a thoughtful and passionate participant in the presidential search, and was a strong voice for a president committed to student engagement and to equity and inclusion; NOW THEREFORE BE IT RESOLVED , that this Board of Trustees and the university community extend their deepest appreciation to Nate McMillion for his leadership throughout his student career, and for his collaborative, insightful and dedicated service on the Board of Trustees of Central Washington University.
6 Board of Trustees Minutes May 13-14, 2021
ADOPTED and signed this 14 th day of May 2021.
Motion 21-18: Ms. Gillis moved that the Board of Trustees of Central Washington University approve Resolution 21-04 honoring Nate McMillion. Mr. Conner seconded the motion. The motion was approved. PRESIDENTIAL TRANSITION A. James Wohlpart Contract Amendment On January 14, 2021, the Board of Trustees appointed A. James Wohlpart, Ph.D. to be the next president of CWU. The president’s contract stipulated that the appointment would run for a term of three years, beginning June 21, 2021. However, the board and university community indicated to Dr. Wohlpart that an earlier start date also would be welcome. Dr. Wohlpart now is able to begin his appointment on June 7, 2021. Motion 21-19: Ms. Black moved that the Board of Trustees of Central Washington University adopt the amendment to Dr. Wohlpart’s contract. Mr. Conner seconded the motion. The motion was approved. Resolution 21-05 Appointment of Sasha Wohlpart as Associate to the University WHEREAS, Sasha Wohlpart desires to serve Central Washington University and to assist President Jim Wohlpart in the development of strong relationships with alumni, students, employees, public policymakers, and various professional and stakeholder organizations; and WHEREAS, Sasha Wohlpart holds a Master of Science degree in Environmental Science from Florida Gulf Coast University, Fort Myers, FL, and a Bachelor of Science degree in Geology from East Carolina University, Greenville, NC; and WHEREAS, Sasha Wohlpart has valuable experience teaching in secondary and post-secondary institutions, as well as leading educational outreach for non-profit environmental organizations; and WHEREAS, Sasha Wohlpart has shared her research on teaching sustainability through many refereed conference presentations and has been published in numerous peer-reviewed publications; and WHEREAS, Sasha Wohlpart’s leadership and teaching expertise has been recognized with numerous awards, including Friends of Housing Award, Florida Gulf Coast University (2014), Palm Beach Post Teacher of the Week (December 2003), and Outstanding Environmental Teacher of the Year (April 2003); and WHEREAS, Sasha Wohlpart’s extensive community service includes the Cedar Falls Community School Board (2017-2021); member-at-Large, Legislative Resolution Committee, Iowa Association of School Boards (2018-2021); member, YWCA Board of Directors (2017- 2021); board member, Volunteer Center of Cedar Valley (2016-2021); systems director, Cedar Falls Lions Club (2019-2021); member, Dry Run Creek Watershed Improvement Project Advisory Board (2018-2021); member, Iowa Nineteenth Amendment Centennial Commemoration Organizing Committee (2017-2020); member, UNI Women in Politics Bipartisan Scholarship Benefit Advisory Council (2018-2021);
7 Board of Trustees Minutes May 13-14, 2021
NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of Central Washington University, pursuant to its authority under RCW 28B.35.120 to appoint the President of the University and the President’s assistants, hereby establishes the volunteer position of Associate to the University to assist the President and this Board of Trustees by serving as a goodwill ambassador to the University’s various constituencies; and BE IT FURTHER RESOLVED, that the Associate to the University shall be authorized to travel to and represent Central Washington University at meetings and events, to gather information about how Central can better serve the citizens of the State of Washington, and to work with staff and volunteers in developing and strengthening Central’s relationships with its constituencies; and BE IT FURTHER RESOLVED , that the Associate to the University, to the extent authorized by law, shall be afforded those benefits and protections as are made available by the State of Washington to volunteers acting on behalf of the University, including but not limited to reimbursement of reasonable travel and other business expenses, and for this purpose the Vice President for Business and Financial Affairs is hereby delegated authority directly from the Board of Trustees to lend such review and approvals as may be appropriate or necessary to give effect to these resolutions; and NOW BE IT FINALLY RESOLVED , that the Board of Trustees hereby appoints Sasha Wohlpart as Associate to the University and accepts her volunteer spirit and services in assisting President Wohlpart and this Board in promoting Central Washington University, in consideration for which services the Board hereby gratefully extends to Sasha Wohlpart its warm and sincere appreciation.
Adopted and signed this 14 th day of May, 2021.
Motion 21-20: Ms. Black moved that the Board of Trustees of Central Washington University approve Resolution 21-05 appointing Sasha Wohlpart as Associate to the University. Ms. Gillis seconded the motion. The motion was approved. ACTION AGENDA Approval of Consent Agenda The formal recognition of employees is contained in our consent agenda. Motion 21-21: Ms. Gillis moved that the Board of Trustees of Central Washington University hereby approves the consent actions items submitted May 14, 2021. Ms. Black seconded the motion. The motion was approved. Approval of Promotion, Tenure, Post-Tenure Review Motion 21-22: Mr. Conner moved that the Board of Trustees of Central Washington University hereby approves faculty tenure, promotion and post tenure review as recommended by the Provost this day May 14, 2021. Mr. Hensler seconded the motion. The motion was approved. Approval of Distinguished Faculty Motion 21-23: Ms. Black moved that the Board of Trustees of Central Washington University hereby approves appointment of the 2021 Distinguished Professors. Mr. Hensler seconded the motion. The motion was approved. Approval of Services and Activities (S&A) Fees Base Budget Allocation for Fiscal Year 2022-25
8 Board of Trustees Minutes May 13-14, 2021
Motion 21-24: Mr. Conner moved that the Board of Trustees of Central Washington University hereby approves the Services and ActivitiesFee base funding allocation of $7,450,000 per year for fiscal years 2022 through 2025. Ms. Gillis seconded the motion. The motion was approved. Approval of Mandatory Fee: Student Medical and Counseling Clinic Fee Motion 21-25: Ms. Gillis moved that the Board of Trustees of Central Washington University hereby approves assessing the assessment for the Student Medical and Counseling Clinic to all CWU students in order to provide critical services regardless of physical location. Mr. Conner seconded the motion. The motion was approved.
The next regularly scheduled meeting of the board will be July 28-30, 2021.
Meeting adjourned at 10:38 a.m.
Linda Schactler, Secretary to the
Ron Erickson, Chair CWU Board of Trustees
CWU Board of Trustees
9 Board of Trustees Minutes May 13-14, 2021
Board of Trustees Minutes Virtual Special Meeting via Zoom Barge Hall, Room 412
June 24, 2021 Trustees Present: Ron Erickson, Chair Robert Nellams, Vice Chair Erin Black
Gladys Gillis Jeff Hensler Zabrina Jenkins Staff to the Board: Jim Wohlpart, President Linda Schactler, Board Secretary & Chief of Staff Joel Klucking, Board Treasurer & Vice President for Business & Financial Affairs Kim Dawson, Executive Assistant to the President/BOT Alan Smith, Assistant Attorney General Executive Faculty and Staff: Michelle DenBeste, Provost/Vice President for Academic and Student Life Others Present: Rod Younker, CWU’s Chief Negotiator EXECUTIVE SESSION The Board executive session was scheduled to begin at 8:30 a.m. Linda Schactler announced the session would begin late as we waited for a board quorum. Ron Erickson convened the Board executive session at 8:42 a.m. Ms. Schactler took roll to confirm that a quorum of the board was present. The board met for 5 minutes in order to consider the faculty collective bargaining agreement under RCW 42.30.110 (g). Executive session ended at 8:47 a.m. BUSINESS MEETING Chair Erickson called the Board business meeting to order at 8:49 a.m.
Approval of Faculty Collective Bargaining Agreement Motion 21-26: Ms. Gillis moved that the Board of Trustees of Central Washington University hereby approves the 2021-2023 collective bargaining agreement with the United Faculty of Central. Mr. Nellams seconded the motion. The motion was unanimously approved by roll call.
The meeting adjourned at 8:52 a.m.
Linda Schactler, Secretary to the
Ron Erickson, Chair CWU Board of Trustees
CWU Board of Trustees
2 Board of Trustees Minutes March 20, 2020
Central Washington University Board of Trustees July 30, 2021 EXECUTIVE SUMMARY – Board Communication Report The Board acknowledges receipt of the following communications:
1. Letter, April 30, 2021, Katharine Whitcomb on behalf of ADCO, requesting use of Stage 3 HEERF funding to ameliorate the effects of COVID-19 on academic departments and faculty. 2. Email, June 11, 2021, Robin Feil, regarding the pride flag burning incident.
Submitted:
Linda Schactler Chief of Staff
Approved for Submittal to the Board:
Jim Wohlpart President
April 30, 2021 Dear Members of the Board of Trustees and President Gaudino,
On behalf of the Academic Department Chairs Organization, I am requesting consideration for a portion of the $12M Institutional Portion of the Stage 3 HEERF funding to ameliorate the effects of COVID-19 on the departments and faculty at CWU. COVID-19 has had an impact not only on the financial stability of the institution but has taken a painful toll on key aspects of the departments’ ability to fulfill our academic mission. ADCO chairs have identified the need for HEERF funds to help defray expenses associated with lost revenue in the following areas: • Restoration of strategic faculty lines and faculty searches lost during the COVID-19 hiring freeze. • Retroactive funding for online course development. • Subvention of under-enrolled classes necessary for program integrity, department course breadth and student graduation plans. • Emergency and/or supplemental funding for NTT faculty whose contracts were negatively impacted by declining enrollment. • Retroactive reinstitution of faculty raises that were bargained in 2020-2021. • Mental and physical health initiatives to support faculty and chairs experiencing negative effects of working under prolonged COVID-19 stress. If there is a process for submitting these requests, please let us know. Thank you for your consideration. Sincerely, Katharine Whitcomb Chair and Professor| Department of English ADCO Chair 2020-2021 University Distinguished Professor of Teaching Central Washington University whitcomk@cwu.edu she/her/hers
Friday, June 11, 2021 To: Office of the President Subject: Information for administration and trustees
Hello,
I have just watched the TV news and saw a piece that concerned me enough that I felt compelled to email. I had a lot of trouble finding an email address to anyone I felt was appropriate. Because yours addressed the board of trustees, I felt you could help. I hope I am correct... My concern is VERY simple. The story concerns a CWU student burning a Pride flag on campus. I find this action to be beyond intolerable! I want to strongly encourage the administration to investigate this action completely. If found to be accurate and the student is identified, the student should be permanently expelled and banned from the campus. Hate can not be tolerated and actions of this type must be dealt with swiftly, severely and finally!
Please forward this email to all trustees and the university administration.
Thank You, Robin Feil
Respond Recover Thrive
Respond Virtual Teaching and Learning Remote Work Flexibility, Adaptability, and Grace
Recover Fall 2021 Planning Committee and Shared Governance Vision, Mission, and Strategic Plan New Budget Model
Thrive Academic Excellence and Student Success Recruitment, Retention, and Graduation Marketing and Brand Presence
Questions?
CENTRAL WASHINGTON UNIVERSITY Board of Trustees July 29, 2021 EXECUTIVE SUMMARY – Fall Planning
Fall planning, guided by a Fall Planning Committee and Fall Planning Task Force, is well underway for a thriving fall quarter (see attached memo from Dr. Wohlpart). Planning groups will have all met at least three times prior to the July Board of Trustees meeting, and are hard at work trying to consultatively and collaboratively make the best decisions possible, guided by up-to-date information from state and local authorities, for our entire Wildcat community. The members of the task force are committed to listening intently and respectfully to the ideas, concerns and preferences of each of the shared- governance groups represented. Their mission is to come together to draft a comprehensive set of recommendations that will help ensure a safe environment for students, staff, and faculty during the upcoming academic year. As was true in 2020-2021, the health and safety of the university community must come first. All of our plans continue to take into account the evolving COVID situation. While we are planning a near-normal academic year in 2021/22, we also understand the need to constantly assess our protocols and planning. The COVID-19 Fall 2021 Planning Task Force is currently focusing on how the university will implement the requirements of a Fully Vaccinated Campus, as defined in Governor Inslee’s Proclamation 20-12.3 on Higher Education on June 30, and by Department of Health guidelines provided on July 1. The first priority of the planning task force will be to determine the method of verifying students’ vaccination status and the requirements for submitting exemption requests. We will then turn our attention to addressing the same questions for employees. The task force will rely heavily on recommendations from the Washington State Departments of Health and Labor & Industries. The governor’s proclamation allows universities to establish their own means of obtaining or observing proof of vaccination, as well as requiring self-attestation. This choice will impact further decisions, such as the fall ‘21 face-covering policy and isolation protocols, should students or employees contract COVID-19. Many students, parents, and employees are eager to learn more about vaccination requirements, exemptions, and related procedures for fall. We plan to have a recommendation for student vaccination and exemption requirements for the Executive Leadership Team to review by August 5, with a recommendation for employees to follow soon after. To help educate the university community about the safety and effectiveness of the COVID-19 vaccines—and to dispel some common vaccine myths—we have created the attached quick reference guide, and created a Vaccination Information webpage. A separate Vaccination Requirement page contains updates about the fall quarter vaccination policy, and our FAQ pages provide the most up-to- date information for students, parents and employees.
While the task force continues their work, we are in the midst of in-person, hybrid and virtual orientation programs; student advising; fall activities planning; and a university-wide effort to return our campus to a thriving learning community, a safe and educational living environment, and an engaging workplace. A post-COVID fall quarter will allow CWU to focus on fundamental and ongoing initiatives such as college advising and student support, assessment and accreditation efforts, retention and graduation initiatives, transfer student support, inclusivity and diversity, and professional development for our faculty. We are excited to begin our “new normal” as we once again come together as a Wildcat community.
Submitted:
Approved for Submittal to the Board
Michelle DenBeste
James Wohlpart
Provost/Vice President for Academic and Student Life
President
July 1, 2021
TO:
CWU Community
FROM:
Jim Wohlpart President
Subject:
COVID-19 Fall 2021 Planning Committee and Task Force
Dear Colleagues,
In order to protect the health and safety of our campus community, Central Washington University has determined that the best approach to reopening our campus in the Fall 2021 Quarter is to require vaccinations for all employees and students, with exemptions for medical and religious/philosophical reasons, pending approval of the vaccines by the U.S. Food and Drug Administration. This decision follows the recommendations of the Centers for Disease Control and Prevention (CDC), the state of Washington Department of Health, and the local Kittitas County Public Health Office. We now have a series of other decisions that need to be made that will require communal input and feedback. In order to elevate our work together around the challenges of safely reopening campus for mostly in-person instruction, we are establishing a new framework for our deliberations that will incorporate the voices of representatives from across the campus community. First, we will carry forward our work from the past with a slightly reconfigured COVID-19 Fall 2021 Planning Committee that will meet weekly to review guidelines from the CDC, as well as state and local offices, in order to make science-based decisions about the future. The Fall Planning Committee will be co-chaired by Gail Mackin, Associate Vice Provost for Academic Affairs, and Gregg Heinselman, Dean of Student Success. The Committee will include a representative from Human Resources, Government Relations, Faculty Senate, Student Government, and the Kittitas County Public Health Office, and will be supported by our Project Management Office. The Fall Planning Committee will meet weekly.
Office of the President 400 East University Way • Ellensburg WA 98926-7501 • Office: 509-963-2111 • Fax: 509-963-3206
Office location Barge Hall Room 314 • Web: www.cwu.edu/president EEO/AA/TITLE IX INSTITUTION • FOR ACCOMMODATION E-MAIL: CDS@CWU.EDU
The Committee will provide information and data to the second group, the COVID-19 Fall 2021 Planning Task Force , which will include the Fall Planning Committee along with members of our various shared governance groups across campus, including:
• Academic Department Chairs Organization
• Public Health faculty representative
• Classified Staff • Diversity Council
• Public Affairs
• Student Health Services • United Faculty of Central • University Centers • Washington Federal of State Employees
• Emergency Health and Management
• Exempt Staff • Provost’s Council • Public School Employees of Washington
The Fall 2021 Planning Task Force will discuss information gathered by the Fall Planning Committee and be responsible for assisting in the development of draft recommendations for review by the Executive Leadership Team (formerly the President’s Cabinet). The Task Force will meet biweekly initially and will consider how we will move forward with vaccination requirements and other related matters. The co-chairs of the Fall Planning Committee will meet regularly with the Executive Leadership Team in order to bring recommendations forward and make final decisions. The Executive Leadership Team will be responsible for making all final decisions. Please keep in mind that because of the dynamic nature of the pandemic, information and plans are subject to change at any moment based on new data, state and county recommendations, and federal guidelines. As a result, please look for regular communications from the Committee and Task Force, with opportunities for you to provide feedback and input. The past year and a half have been challenging ones for everyone at the university, and we have a great deal of healing that we need to do as we come back together. To do so will require leadership based on strong, collaborative teams that lead with both our minds and our hearts, building solid personal and professional relationships. Working together we can develop the systems and tools that will ensure the continued success of our university. I look forward to meeting as many of you as I can in the coming months and working with you as we transition to more normal operations.
COVID-19 V ACCINE S AFETY In an effort to create a safe environment for all members of the CWU community during the 2021 Fall quarter, the university will require a COVID-19 vaccination for students and staff who will be coming to campus (unless an official medical, religious or philosophical exemption has been filed with the university). Following guidelines from the Governor’s Office and the Kittitas County Public Health Department, CWU administration has decided that a vaccination requirement is the most effective way to keep our campus safe this fall. While an increasing number of CWU students and employees are getting vaccinated this summer, many people remain hesitant due to rampant misinformation circulating online. As part of our ongoing pro-vaccination efforts, we have created this quick reference guide and accompanying webpage for those who would like to learn more about the safety and effectiveness of the COVID vaccines. A PPROVED V ACCINES A RE S AFE The federal government has authorized and recommended three vaccines in the United States to prevent COVID-19: Pfizer-BioNTech, Moderna, and Johnson & Johnson. The three vaccines were approved under an Emergency Use Authorization in late 2020 and full Food and Drug Administration (FDA) approval is expected in the coming months. According to the Centers for Disease Control and Prevention (CDC): • All three approved COVID-19 vaccines are safe and effective • More than 300 million doses have been administered in the U.S. since late 2020, under the most intense safety monitoring in U.S. history. • Most people report only mild side effects after being inoculated R IGOROUS S AFETY M ONITORING The three FDA-approved vaccines have undergone, and will continue to undergo, the most intensive safety monitoring in U.S. history. This monitoring includes using both established and new safety monitoring systems to make sure that vaccines are safe. Results from vaccine safety monitoring efforts are reassuring. Some people have no side effects; while others have reported mild side effects, such as:
• swelling, redness, and pain at injection site • fever
• headache • tiredness • muscle pain • chills • nausea
Central Washington University 400 E. University Way | Ellensburg, WA 98926-7505
L ONG - TERM S IDE E FFECTS U NLIKELY Serious side effects that could cause a long-term health problem are extremely unlikely following any vaccination, including COVID-19 vaccination. Vaccine monitoring has historically shown that side effects generally happen within six weeks of receiving a vaccine dose. For this reason, the FDA required each of the authorized vaccines to be studied for at least two months (eight weeks) after the final dose. Hundreds of millions of people have received COVID-19 vaccines, and no long-term side effects have been detected. C OMMON V ACCINE M YTHS Is it safe for me to get vaccinated if I want to have children? Yes. There is currently no evidence that any of the three approved COVID-19 vaccines cause any problems with pregnancy. There also is no evidence that the vaccines can cause fertility issues. More information: www.hopkinsmedicine.org/health Can a vaccination make me sick with COVID-19? No. None of the vaccines authorized for use in the U.S. contains a live virus. This means the vaccines cannot make you sick with COVID-19. More information: www.cdc.gov/coronavirus After getting vaccinated, will I test positive for COVID-19 on a viral test? No. None of the vaccines authorized for use in the U.S. causes positive results on viral tests. If your body develops an immune response to vaccination (which is the goal), you may test positive on some antibody tests. More information: www.cdc.gov/coronavirus Will the vaccine alter my DNA? No. COVID-19 vaccines do not change or interact with your DNA in any way. More information: www.cdc.gov/coronavirus Do the vaccines shed or release any components? No. Vaccine shedding can only occur when a vaccine contains a weakened version of the virus. None of the vaccines authorized for use in the U.S. contains a live virus. More information: www.hopkinsmedicine.org/health
Central Washington University 400 E. University Way | Ellensburg, WA 98926-7505
Board of Trustees July 29, 2021 Executive Summary – Facility Naming and Capital Update Facilities Naming Policies and Update CWU’s Facility Naming policy (CWUP 2-10-080) outlines rules and definitions for naming facilities and prominent units of a facility. The policy includes four general naming definitions: 1. Benefactor name : a name for a facility that recognizes substantial financial contributions by a donor or donors to the university. 2. Commemorative name : the name of an individual person or persons, assigned as a permanent name for a facility. 3. Administrative name : a permanent facility name that is primarily descriptive. (E.g., Biology- Chemistry Building, Language & Literature Building). The name of an individual or corporate entity may not be considered an administrative name. An administrative name is considered permanent even if it is hoped or expected that it will be replaced by a commemorative name. 4. Working name : a temporary name that will be replaced by a permanent administrative or commemorative name. Working names are typically used in the planning, development, and construction phases of a facility. (E.g., Science II, Health Education.) All naming opportunities require the submission of a comprehensive dossier that must include , among other items, t he basis or reason for the naming, including why the proposed name is appropriate to the facility, and a description of the due diligence that has been performed in soliciting input on the naming proposal (CWUR 1-60-040). Type of Facility: The policy defines two types of facilities: 1. Major facility : the entirety of any large or prominent facility. Examples include academic buildings; facilities that the general public visit frequently; prominent interior spaces, such as a main atrium or entrance, auditorium, library, the floor of a building, a playing surface; and prominent exterior spaces, such as a street, plaza, park, quadrangle, or open atrium. In case of doubt, a facility should be considered major. 2. Minor facility: Examples include small structures; facilities designed for service or incidental purposes or that are rarely visited by the general public; most interior spaces, including classrooms, offices, lounges, laboratories' physical space, and workspaces. Naming Authority: When a dossier for a facility has been approved, and with the recommendation of the president, facility naming may proceed. Final approval authority for naming is as follows:
Name Type Benefactor
Major Facility Board of Trustees Board of Trustees
Minor Facility
President President
Commemorative Administrative
President
Divisional Vice President
Working
VP of Operations
VP of Operations
FY21 Naming Decisions and Recommendations. In FY21, President Wohlpart has authorized the Benefactor naming of three minor facilities: 1. “Dr. M. Meghan Miller Conference Room” is the approved name of Discovery Hall Conference Room #321 ($100,000). Dr. Miller served as Geology professor, Geology Department Chair, and Dean of the College of the Sciences. As well, she established an endowment, the Miller Award, to fund strategic initiatives to advance student research. The naming duration is in perpetuity. 2. “Darrell and Susan Posch Sports Medicine Suite” is the approved name of the sports medicine/athletic training room in Nicholson Pavilion ($50,000). The gift of Darrell and Susan Posch supports for CWU students and programs with an additional $200,000 for Nicholson Pavilion renovation. His contribution includes 35+ years teaching and military service. The naming duration is in perpetuity. 3. “Sheila Hyatt Athletic Administration Suite” is the approved name for the Athletics Administrative offices in the Dorothy Purser Hall ($50,000). The gift of Jean and Joe Adams gifted will help renovate the Nicholson Pavilion in support of student athletes. Ms. Adams is a former Foundation Board member and served as Chair of Wildcat Athletic Association Board. Mr. Adams is currently a board member. Each received Distinguished Alumni Award for College of Business, and Distinguished Alumni Awards for Philanthropist of the Year. The naming duration is in perpetuity. FY21 also included two major benefactor facility recommendations , which require final approval of the Board of Trustees: 1. “Jean and Joe Adams Atrium” is the proposed name for the main atrium/lobby in Nicholson Pavilion, slated for renovation over the next two years. Jean and Joe Adams gifted $250,000 to help renovate the facility in support of student athletes. The naming duration is in perpetuity. 2. “CWU Athletics Hall of Fame in honor of Dave Heaverlo” is the proposed name for the Hall of Fame in the Nicholson Pavilion. Jeff Hensler and Weslie Moore gifted $50,000 to support student athletics and the Nicholson Pavilion renovation. This gift will name the renovation of the Hall of Fame area to recognize Dave Heaverlo’s contribution to CWU programs. Mr. Heaverlo was a former Wildcat Athletic Association Board Member, pro-baseball player, and a two-time CWU Athletic Hall of Fame recipient. The naming duration is in perpetuity. Last, FY21 included the addition of one working name: Health Education , which also was the name of the legislative request that funded construction, was established as the working name for the Nicholson Pavilion renovation. Capital Update As we move into the 2021-2023 biennium, CWU has completed several major milestones associated with major capital projects: • An update of University House , which included upgrades to residential areas, guest reception areas, and infrastructure in this university facility. • Completion of the design of Health Education , which moves now to the construction phase.
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• Initiation of the design phase for the Humanities and Social Sciences Complex capital project , scheduled to go out to bid later this summer or early fall. Major Capital Projects. The major capital construction projects for the next biennium are outlined in the table below. The initial emphasis will be on starting the construction phase of the Health Education capital project, with an expected completion date in the Spring of 2023. Close attention will be paid to several risks related to cost increases in base-construction materials and supply-chain delays, which may impact the final design of this facility.
2021-2023 Biennium (Major Construction Projects)
Project
Request Type
Amount
Submission Date
Est. Completion Date
Health Sciences
Major Construction Major Construction
$60,000,000
August 2018
January 2022
Health Education 1
$55,505,000
August 2020
Spring 2023
Humanities & Social Sciences Complex 2
Design
$5,205,000
August 2020
Fall 2025
1,200 Ton Chiller
Infrastructure
$3,189,000
August 2020
Summer 2022
Health Sciences. In January 2022 a new health sciences facility will expand CWU’s capacity to meet student and industry demand for degrees in the health sciences. These high-demand programs have nationally recognized faculty in fields where job placement of graduates is 100 percent. The state-of- the-art facility supports the Dept. of Health Sciences, which offers bachelor’s and master’s degrees in paramedicine, nutrition and dietetics, public health, and physiology and exercise science. Previously, the department had been fragmented, with class, lab, and office space in five buildings—none of which was designed to accommodate education and research in modern health sciences. Health Sciences will be one of the most energy efficient and sustainable structures at CWU. The facility is on track for LEED Gold certification (Leadership in Energy and Environmental Design). The mechanical system includes a heat-pump recovery system that captures waste heat and reuses it to heat the building. The building also will have 9,000 ft 2 of solar panels and a solar ventilation pre-heat air intake, which saves money by heating air as it is used. And the project adds two electric vehicle charging stations to the campus. Health Education. This project will renovate and add to Nicholson Pavilion, which was constructed in 1959 as the “Health and Physical Education building.” The project will renovate 55,000 square feet of Nicholson Pavilion, which has only seen minor renovations since its construction nearly 60 years ago - and connect it to the Dorothy Purser Hall facility. CWU self-funded the project predesign, received a $5- 1 Health Education has been established as the working name for this facility while under construction. 2 This is identified in the 2019-2029 Capital Master Plan as the Government, Ethics, and Civic Engagement Complex .
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