1 Table of contents 66

VOP Employee Handbook

SECTION 1: INTRODUCTION		9
Role of the Village Council		9
Role of the Village Manager		9
Role of the Human Resources Director		10
SECTION 2: EMPLOYMENT GUIDELINES		12
Equal Employment Opportunity		12
Background Investigations		12
After Your Job Offer		12
Employment Classifications		12
Onboarding		13
Introductory Period		13
Hours of Work		13
Job Duties		14
Job Postings		14
Multiple Positions		14
Non-Discrimination and Harassment Free Environment		14
Secondary Police Employment		15
Outside Employment		16
Political Activity		16
Volunteering		16
Employment of Relatives		16
Employee References/Verifications of Employment		16
Rehire		16
SECTION 3: EMPLOYEE RELATIONS		19
Annual Employee Health Requirements		19
Bulletin Boards		19
Personnel Files		19
Personal Appearance		19
Customer Service		20
Personal Communications		20
Change of Personal Status		20
Absenteeism and Tardiness		20
Severe Weather and Other Emergency Situations		21
Alcohol and Drug-Free Environment		21
Workplace Searches		22
Workplace Violence		22
Weapons		23
Smoking and Tobacco Use		23
Employee Assistance Program and Work-Life Services		23
Solicitation and Distribution of Literature		23
E-Mail and Internet Access		23
Vendors and Suppliers		24
Gifts, Gratuities and Rebates		24
VOP Property		24
Equipment Usage		24
Corrective Actions		25
Grievance Policy		25
SECTION 4: BENEFITS		27
Health Insurance		27
Benefits Continuation (COBRA)		27
Group Life Insurance		27
Local Governmental Employees’ Retirement Plan		27
401(k) Plan		28
457(b) Supplemental Savings Plan		28
529 College Savings Plan		28
Social Security		28
Educational Assistance		28
Unemployment Compensation		28
Other Employee Benefits		29
Courtesy Discount		29
SECTION 5: COMPENSATION		31
Direct Deposit		31
Work Week/Pay Day		31
Signing In/Signing Out		31
Overtime		31
Performance Management Reviews		32
Rest Periods		32
Meal Periods		32
Pay Corrections		32
Pay Advances		32
Payroll Deductions		33
Garnishments and Support Orders		33
Employee Referral Program		33
SECTION 6: TIME AWAY FROM WORK		35
Vacation		35
Sick Leave		36
Use of Sick Leave		37
Holidays		38
Shared Vacation Leave		38
Time Off to Vote		38
Bereavement (Funeral) Leave		39
Jury Duty or Witness Leave		39
Family and Medical Leave of Absence (FMLA)		39
Personal Leave of Absence		40
Military Leave		41
Nursing Mothers in the Workplace		41
SECTION 7: END OF EMPLOYMENT		43
Resignations and Retirements		43
Return of Property		43
Final Paycheck		43
Exit Interviews		43
SECTION 8: RISK MANAGEMENT & SAFETY, WORKERS’ COMPENSATION		45
Risk Management/Safety		45
Employee Injury Reports		45
Workers’ Compensation Insurance		45
ADDENDUM 1: SAFETY MANUAL		46
Forward		46
Management Commitment Policy Statement		46
Safety Program Goals		47
Section 1.1 Safety Policy and Procedures		48
Job Hazard Analysis (JHA)		48
Safety Data Sheets		48
Personal Protective Equipment (PPE)		48
PPE Standards		49
Proper Dress for Work		51
Departmental Inspections		51
Section 1.2 Safety and Health Training		53
Safety and Health Orientation		53
Job-Specific Training		53
Formal Safety Training		53
Section 1.3 First Aid Procedures		55
Minor First Aid Treatment		55
Non-Emergency Medical Treatment		55
Emergency Medical Treatment		55
Section 1.4 General Safety Rules		56
Driving Rules and Regulations		56
Parking/Inspection/Security of Vehicles		57
Equipment Operation		58
Ladder Safety		58
Special Equipment		59
Outside Contractors		59
Operations in the Public Right of Way		60
Pedestrian Safety		60
Office Safety		60
Specific Prohibited Actions		61
Drugs and Alcoholic Beverages		61
Wearing of Jewelry		61
Section 1.5 Safety Administration		62
Assignment of Responsibilities		62
Vehicle Investigation Procedures		63
On-the-job Injury Procedures		64
Acknowledgements		66
Employee Handbook Acknowledgement and Receipt		66

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