1 Table of contents 56

MWF Employee Handbook

Section 1		4
Introduction		4
1.1 Welcome to Midwest Fastener Corp.		4
1.2 Employee Handbook		4
1.3 Changes in Policy		4
1.4 Employment-At-Will		5
1.5 Arbitration Policy		5
1.6 Employment Applications		5
1.7 Employment Reference Checks		5
Section 2		6
Employment Policies		6
2.1 Employee Classifications		7
Exempt Employees		7
Nonexempt Employees		7
Non-exempt Salaried/Regular Employee		7
Non-exempt Hourly/Regular Employee		7
Full-Time		7
Part-Time		7
Temporary Employees		7
Independent Contractor or Consultant		8
2.2 Definition of Credited Hours		8
2.3 Introductory Period		8
2.4 Equal Employment Opportunity & Americans with Disabilities Act		9
2.5 Criminal Background Checks & Drug Screens		9
2.6 Fraud, Dishonesty & Misrepresentation		10
2.7 Conflict of Interest & Outside Employment		10
General		10
Outside Employment		11
Work Product/Patent Ownership		11
Reporting Potential Conflicts		11
2.8 Confidentiality		12
2.9 Employment of Minors		12
2.10 Employment of Relatives		12
2.11 Personnel Records & Verification of Employment		13
2.12 Privacy		13
2.13 Immigration Law Compliance		13
2.14 Religious Accommodation		14
2.15 Political Neutrality		14
2.16 Internet, Email, & Computer Use		14
Social Media		15
Employee Rights & Responsibilities		15
Gidelines When Engaging in Social Media		15
Security		16
Use While Driving		17
2.17 Cell Phone		17
Personal Electronic Devices		17
2.18 Expense Reimbursement		18
2.19 Use of Company Equipment/Postage		18
Use of Company Equipment/Phones		18
2.20 Gifts		19
Gifts from Customers		19
Gifts to Employees		19
Charitable Contributions in Lieu of Gifts		19
Business Entertainment & Meals		19
Products from Inventory		19
Exceptions to Policy		19
2.21 Bulletin Boards		19
Section 3		20
Hours of Work and Payroll Practices		20
3.1 Pay Periods & Paydays		21
3.2 Overtime		21
3.3 Rest & Meal Periods		21
3.4 Time Cards		21
Timekeeping		21
Record Keeping		21
3.5 Payroll Deductions		22
3.6 Wage Garnishment		22
3.7 Direct Deposit		22
3.8 Rehire, Layoffs, & Recalls		22
Rehire		22
Layoffs & Recalls		22
3.9 Resignation		23
Procedure for Resignation		23
3.10 Dismissal		23
3.11 Post-Resignation & Termination		23
Section 4		24
Standards of Conduct & Employee Performance		24
4.1 Anti-Harassment & Discrimination		25
Non-Discrimination		25
Harassment, Including Sexual Harassment		25
Definitions of Harassment		26
Important Notice to All Employees		27
Prohibited Conduct		27
Complaint Procedure		28
Reporting & Investigation Procedures		28
Confidentiality		28
Discipline		28
Retaliation		28
Workplace Monitoring		28
4.2 Attendance		29
Deficiency Point System for Nonexempt Hourly Employees		29
4.3 Inclement Weather/ Emergency Closings		31
4.4 Standards of Professionalism		32
4.5 Dress Code		32
Office		32
Casual Fridays		33
Warehouse/Factory Personnel		33
4.6 Employee Badges		33
Facilities with a Badge System		33
4.7 Visitors in the Workplace		33
4.8 Parking		34
4.9 Workplace Behavior, Conduct & Discipline		34
Standards of Conduct and Discipline		34
Progressive Disciplinary Action		35
Performance Improvement		35
4.10 Workplace Violence		36
4.11 Workplace Searches		36
4.12 Safety		37
Employee Safety		37
Emergency Medical Treatment		38
Hazard Communications Program		38
Miscellaneous Tools		38
Personal Protective Equipment		38
Fire Procedures		38
Off-Duty Social & Recreational Activities		39
4.13 Injuries		39
Health-Related Issues		39
Employee Requiring Medical Attention		39
4.14 Return to Work after Serious Injury or Illness		39
4.15 Substance and Abuse		40
Prohibited Behavior		40
Medically Authorized (Prescription) Medications, Over-the-Counter Medications & Alcohol		41
Drug & Alcohol Testing		41
Applicants for Employment		41
Random		41
Suspicion		41
Post Accidents		42
Testing Procedures		42
Penalties for Violating Policy		42
4.16 Tobacco Products		43
4.17 Suggestion Program		43
4.18 Internal Complaint Resolution Procedure		43
4.19 Employee of the Month		43
4.20 Performance Evaluations		43
Section 5		44
Employee Benefits & Services		44
5.1 General		45
5.2 Group Health Insurance		45
Health Insurance		45
5.3 Supplementary Insurance		45
Supplimental Insurance		45
5.4 401(k) Plan		45
5.5 COBRA		46
Cobra Benefits		46
5.6 Worker's Compensation		46
5.7 Social Security Benefits (FICA)		47
Social Security/Medicare		47
5.8 Unemployment Insurance		47
Section 6		48
Employee Leaves of Absence and Time Off		48
6.1 General		49
6.2 Paid Time Off		49
Accrual & Allocation		49
Salaried Exempt/Salaried Nonexempt Pro-Rated PTO		50
Hourly Non-Exempt Pro-Rated PTO		50
6.3 Holidays		50
Midwest Fastener Corp. observes the following paid holidays		50
The exceptions to this policy include		51
The following criteria are used in determining holiday pay		51
6.4 Pregnancy-Disability Leave		51
6.5 Family and Medical Leave		52
Job Benefits and Protection		52
Unlawful Acts by Employers		52
Enforcement		52
For Additional Information		52
6.6 Workers' Compensation Leave		52
6.7 Bereavement Leave		52
Immediate Family Includes		52
6.8 Jury Duty		53
6.9 Military Leave USERRA		53
6.10 Military Family Leave		53
GUIDING PRINCIPLES		54
At-Will Employment Agreement & Acknowledgment of Receipt of Employee Handbook		55

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