1 Table of contents 130

HAGERSTOWN COMMUNITY COLLEGE

Section 2: Faculty Information and Responsibilities		13
Faculty Classification System		13
Full-time Faculty		13
Adjunct Faculty		13
Temporary Senior Lecturer (TSL)		13
Work Space Assignment		13
Faculty Duties and Responsibilities		13
Teaching		14
Student Outcomes Assessment		14
Student Advisement and Retention		14
Student Advocacy		14
Curriculum Development		14
Student Recruitment and Program Marketing		15
Shared Governance		15
Professional Development		15
College Service		15
Community Service		15
Teaching Load		16
Faculty Workload		17
Office Hours		17
Guidelines for Faculty Reporting Sick Time		18
Guidelines for Faculty Absences		18
Commencement		19
Employment Outside the College/Additional Employment		19
Student Learning Outcomes Assessment (SLOA) and Faculty Responsibility		20
Institutional Learning Outcomes		21
Shared Governance and Committee Assignments		21
Teaching and Learning Committee		22
Academic Standards and Outcomes Assessment Committee		22
Curriculum Development and Review Committee		23
Student Affairs Committee		23
Administrative and Information Technology Services Committee		24
Campus Safety Committee		25
Faculty Affairs Committee		25
Institutional Assessment Committee		26
Faculty Work Expectations		26
Program Coordinators and Lead Faculty		27
Program Coordinator Definition		27
Program Coordinator - Additional Responsibilities		27
Program Coordinator Compensation		28
Program Coordinator Indicators		28
Program Coordinator Point Allocations		30
Lead Faculty Definition		32
Alternative Assignments		32
Faculty Professional Development		33
Faculty Annual Review and Professional Development Plan Timeline		33
Completing the Faculty Annual Review and Professional Development Plan (ARPDP)		33
Sabbatical Leave		35
Faculty Evaluation		37
Student Evaluation of Faculty (SEOF)		37
Supervisory Evaluation		38
Initial Faculty Probationary Period		38
Tenure Track Probationary Period		39
Tenure Track Performance Evaluations		39
Accelerated Tenure Track		40
Performance Improvement Plan (Tenured Faculty)		40
Promotion and Tenure		41
Tenure and Promotion Criteria		43
Promotion and Earning Credits		46
Award of Emeritus		47
Emeritus Faculty		47
Emeritus Administrators		49
Emeritus Trustees and President Emeritus		50
Section 3: Teaching Classes - Instructional Practices and Procedures		52
Academic Calendar		52
Academic Freedom		52
Books, Course Materials and Open Education Resources		52
Cancellation of Classes		53
Class Cancellations Due to Low Enrollment		53
Class Cancellations Due to Absence		53
Class Absence for Other Reasons		54
College Closings and Inclement Weather		54
Delayed Openings		55
Emergency Alert System		55
Class Rosters		55
Student No-Show Submission Requirements		55
Classroom Assignments		56
Confidentiality		56
Course Syllabi and Course Guides		57
Field Trips		58
Final Exam Week		58
Grading /Grade Changes		58
Incomplete Grades		59
Grading Systems/Scales		59
Grading Scales		59
Sample Points and Grading Scale		60
Submission of Grades		60
Intellectual Property		60
Copyright Infringement Policy		61
Make-up Examinations		62
Office Supplies		62
Digital Printing and Design Services		62
Code of Student Conduct - Academic Integrity & Behavioral Reports		63
Title IX – Sexual Harassment/Misconduct Policy & Procedures		64
Sexual Harassment/Misconduct Definition		65
Title IX - Pregnant and Parenting Students		68
Pre-Requisites and Co-Requisites		68
Registration Deadlines		69
Student Attendance of Class		69
Student Withdrawal from a Class		69
Interim Restriction from Classes/ Administrative Withdrawal		69
Waitlists or Overrides		70
Cautionaries		71
College Letterhead Stationery and Logo		71
Conducting Surveys		71
Section 4: Money Matters		72
Getting Paid		72
Full–time Faculty Overload in Base Load Semesters		72
Third Semester Compensation		72
Adjunct Credit Faculty		73
Prorated/Tutorial Pay		73
Tuition Assistance		74
Tuition Reimbursement (Credit Bearing)		74
Employee Eligibility		74
Expenditure of College Funds		75
Purchasing Goods and Services		75
Request for Check		75
Supplies for Office and Classroom		76
Section 5: Instructional Support, Services, and Additional Programs		77
Faculty Resources		77
Information Technology Services		77
Distance Learning		77
Social Media Guidelines and Procedures		78
Academic Testing Center		78
Office of Admissions and Enrollment Management		79
Retention and Registration Office		79
Location		80
New Students		80
Current/Returning Students		80
Scheduling Assistance		80
Career Advising		80
Office Hours		81
Records Office		81
Fletcher Faculty Development Center		81
Adjunct Faculty Resources		82
CARE Referrals		82
Frequently Asked Questions (FAQ)		83
Student Reporting Forms		84
Division Office Associate		85
Learning Support Center		85
Learning Technology		86
Library Services		86
Office of Planning and Institutional Effectiveness		87
Institutional Research		87
College Advancement		87
Grants Office		88
Public Relations and Marketing		88
Campus Publications		89
Digital Printing and Design Services		89
Workforce Solutions and Continuing Education		90
Additional Programs and Services		90
Program of Adult Literacy Services (PALS)		90
Adult Education Programs Definitions		91
Articulation Agreements		92
Early College Access Program (ECAP)		93
Early College Degree Program (ECDP)		93
Disability Support Services (DSS)		93
Evening Courses: On and Off Campus		93
Intercollegiate Athletics and Student Academic Responsibilities		94
Internships		94
Career Program Achievers (CPA)		95
Off-Campus Instructional Sites		95
Section 6: Division Director Duties and Responsibilities		96
Responsibilities		96
Curriculum and Instructional Design Responsibilities		96
Personnel Responsibilities		97
Budget and Plan Responsibilities		97
General Administrative Responsibilities		97
Adjunct/Part-time Faculty Hiring Responsibilities		98
Unit Planning: Planning and Budgeting Cycle for Academic Affairs		99
Preparation for Unit Planning		99
Unit Meeting Follow-up		100
Responsibilities for Unit Planning Implementation		100
Section 7: The Campus		101
Campus Police		101
Emergency Contact Information		101
Definitions		101
Telephone Numbers		101
Use of College Facilities		102
Merle S. Elliott Conference Center		102
Use of College Vehicles Guidelines		102
Driver Qualifications		103
Restrictions		103
Accidents		104
Vehicle Requests		104
Driver’s Responsibilities		104
Use of College Bus Guidelines		105
Official Notaries		106
Appendices		107
Appendix A – Professional Development Request Form		107
Appendix B – Faculty Evaluation Form		108
Appendix C – Faculty Peer Review Rubric		115
Appendix D – Course Guide		117
Appendix E – Final Grade Reporting		120
Appendix F – Interim Progress Reports		125
Appendix G – Request for Change of Grade		130
Blank Page		2

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