1 Table of contents 734

DMSELPA Policies and Procedures

Chapter 1: Identification & Referral		2
Introduction		2
Section A - Child Find		3
Section B - Parent Referrals		3
Infant: Birth to Three Years		4
Section 504		4
Procedures for Processing Referrals		4
Section C - Student Study Team (SST)		5
Section D - Interim Placement (Students Transferring into LEA)		7
Section E - Early Identification of Learning Disabilities		9
Student Record Review		9
Section F - Overidentification and Disproportionality		10
Chapt 2 - Evaluation and Assessment rev0516_Accessible_09072018.pdf		11
Chapter 2 - Evaluation and Assessment; contents page and introduction		11
Section A-Areas of Suspected Disability		12
Section B-Assessment Tools		13
Section C-Preschool		14
Section D-English Language Learners		17
Section E-Evaluation of African-American Students		18
Section F-Emotionally Disturbed		19
Section G-Triennial Assessments		20
Appendix A-Lozano Smith Opinion Letter		22
Appendix B-Observation or Screening versus Assessment		27
Appendix C-D/M 119 Triennial Assessment Determination Form		32
Appendix D-Triennial Re-evaluation Cycle Flowchart		33
Chapt 3 - Eligibility Criteria rev072017-Accessible.pdf		34
Chapter 3: Eligibility Criteria – Individual with Exceptional Needs		34
Introduction		34
Section A – Federal Disability Definitions		35
Section B – State Eligibility		39
Section C - Specific Learning Disabilities		40
Discrepancy Model		43
Response to Intervention (RtI) Model		43
Alternative Method Model		43
Section D - Dismissal from Special Education		44
Legal References		45
Appendix A: Specific Learning Disability (SLD)		46
Chapt 4 - Instructional Planning and the IEP rev0425_Accessible_04252025.pdf		48
Chapter 4: Instructional Planning and the Individualized Education Program (IEP)		48
Introduction		48
Section A - IEP Meeting: Preparation, Process, and Follow-up		49
Activities Prior to the Meeting		50
Meeting Notification		50
IEP Team Members		51
Professional Conduct (Civility)		52
Responsibilities of Team Members		52
Involving General Education Teachers in Implementation of the IEP		53
IEP Meeting Agenda		53
Additional Considerations for Writing Effective Individualized Education Programs		53
Providing a Copy of the IEP to the IEP Team Members and Document Translation		53
IDEA 2004 and the IEP Process		54
PRESENT LEVELS OF PERFORMANCE		58
GOALS		58
Section B – Creating Meaningful Goals		59
Section C - Students who are Culturally and Linguistically Diverse		61
Section D - Teaching and Assessing California’s English Language Development (ELD) and English Language Arts (ELA) Standards for English Learners		62
English Language Proficiency Assessments for California (ELPAC)		63
Assessing English Language Learners with Disabilities		64
Federal Guidance for Learners with Disabilities		64
Role of the IEP Team		64
Alternate ELPAC		65
Participation		66
Section E - Linguistically Appropriate Goals for English Language Learners		69
Writing Linguistically Appropriate IEP Goals and Objectives		70
LAGOS Samples by Receptive Language, Reading, and Writing		71
Section F – Reclassification of English Language Learners with Disabilities		72
Chapt 5 - Supports and Services rev 1019_Accessible_(APPENDIX J - AUDIOLOGY MANUAL_12-17-2024)_12172024.pdf		75
Chapter 5: Supports and Services		75
Introduction		75
Section A – Least Restrictive Environment, a Continuum of Services and Placement Options		77
Section B – Related Services		79
Section C – Service Animals		90
DEFINITIONS		90
Section D – Assistive Technology		94
APPENDIX A: Guideline Statement – Least Restrictive Environment		99
APPENDIX B: Determining the Need for Temporary Intensive Supports Assessment (TISA)		103
Section A: Rationale		104
Section B: Least Restrictive Environment (LRE)		104
Section C: Factors for Temporary Intensive Supports		104
Personal Independence		104
Section D: Temporary Intensive Supports Assessment		105
Section E: Procedures for Requesting a Temporary Intensive Supports Assessment (TISA)		106
Section F: Training		108
Form D/M 157A - Referral for Temporary Intensive Supports Assessment		109
Form D/M 157B – Student Needs for Additional Support Rubric		110
Form D/M 157C – Temporary Intensive Supports Assessment (TISA) Review of IEP Goals		111
Form D/M 157D – Temporary Intensive Supports Assessment (TISA) Review of Behavioral Intervention Plan		112
Form D/M 157E – Temporary Intensive Supports Assessment (TISA) Parent Interview		113
Form D/M 157F – Temporary Intensive Supports Assessment (TISA) Teacher Interview		114
Form D/M 157G – Temporary Intensive Supports Assessment (TISA) Student Interview		115
Form D/M 157H – Temporary Intensive Supports Assessment (TISA) Student Observation Worksheet		116
Form D/M 157I – Temporary Intensive Supports Assessment (TISA) Evaluation Report		120
Form D/M 157J – Temporary Intensive Supports Assessment (TISA) Initial Plan		121
Form D/M 157K – Temporary Intensive Supports Assessment (TISA) Annual Review Fading Plan		122
D/M 157 Appendix A – Temporary Intensive Supports Assessment (TISA) Evidence-Based Classroom Practices Observation Checklist		124
D/M 157 Appendix B – Temporary Intensive Supports Assessment (TISA) Terms and Definitions of Fading		126
D/M 157 Appendix C – Temporary Intensive Supports Assessment (TISA) Checklist to Support Independence		127
D/M 157 Appendix D – Temporary Intensive Supports Assessment (TISA) Independence/Fading Resources		128
APPENDIX C: Transportation Guidelines		129
Section A – Determining Eligibility and Least Restrictive Option: IEP Process		130
Section B – Transportation Options		130
Section C – Specialized Equipment Use/Operation		133
Section D – Considerations: School District and IEP Team Responsibility		134
Section E – Special Considerations		135
Section F – Individualized Health Plan		136
Section G – Extracurricular Activities		136
Section H – Suspension from the Bus		137
Section I – Periodic Evaluation of Transportation Need		137
APPENDIX D: CARS+ Guidance for RSP Teachers		139
APPENDIX E: Memorandum by Fagen Friedman & Fulfrost: Training and Control of Service Animals on School Property		140
APPENDIX F: Waiver & Release of Liability: Permission to Bring Guide Dogs, Signal Dogs, and Service Dogs on School Property or to School-Sponsored Programs or Activities		149
APPENDIX G: Extended School Year (ESY) Guidelines		151
Introduction		151
Section A – Understanding the Legal and Practical Aspects of ESY		151
Section B – Guidance for IEP Teams		159
Section C – Planning for ESY		163
Section D – Final Notes		170
APPENDIX H: SELPA Referral Procedures		177
SELPA Referral Procedures		177
Table of Contents		177
Initial		178
Pre-Referral		178
Referral Procedures		179
Timeline for Assessment		179
Timeline for Services		179
Annual		180
Pre-Referral		180
Referral Procedures		181
Timeline for Assessment		181
Timeline for Services		182
Section 2: Assistive Technology/Low Incidence		183
Assessment for Low Incidence Equipment (LIE)		183
Pre-Referral		183
Referral Procedures		184
Timeline for Assessment		184
Timeline for Services		184
How to request Low Incidence Funding for Assistive Technology Recommended by Assessment		184
Assessment for Non-Low Incidence Equipment		185
Pre-Referral		185
Referral Procedures		186
Timeline for Assessment		186
Timeline for Services		187
Section 3: Behavioral Health Counseling		187
SATS		187
Pre-Referral		187
Referral Procedures		187
Timeline for Assessment		188
Timeline for Services		188
SART		188
Pre-Referral		188
Referral Procedures		188
Timeline for Assessment		189
Timeline for Services		189
SAP		189
Pre-Referral		189
Referral Procedures		190
Timeline for Assessment		190
Timeline for Services		190
Section 4: Nonpublic Agency Behavioral Intervention		190
Behavioral Intervention Assessment Only		190
Pre-Referral		190
Referral Procedures		191
Timeline for Assessment		191
Timeline for Services		192
Behavioral Intervention Supports Only		192
Pre-Referral		192
Referral Procedures		192
Timeline for Assessment		193
Timeline for Services		193
Behavioral Intervention Assessment & Supports		193
Pre-Referral		193
Referral Procedures		194
Timeline for Assessment		194
Timeline for Services		194
Section 5: Nonpublic School		195
Initial Referral		195
Pre-Referral		195
Referral Procedures		195
Timeline for Services		196
Transfer Referral		196
Pre-Referral		196
Referral Procedures		196
Timeline for Services		197
Section 6: Occupational Therapy (OT)		197
Initial Referral		197
Pre-Referral		197
Referral Procedures		198
Timeline for Assessment		198
Timeline for Services		198
Transfer Referral		199
Pre-Referral		199
Referral Procedures		199
Timeline for Assessment		200
Timeline for Services		200
Section 7: Physical Therapy (PT)		200
Initial Referral		200
Pre-Referral		200
Referral Procedures		201
Timeline for Assessment		201
Timeline for Services		201
Transfer Referral		202
Pre-Referral		202
Referral Procedures		202
Timeline for Assessment		202
Timeline for Services		202
Section 8: Residential Placement		203
Initial Referral		203
Pre-Referral		203
Referral Procedures		203
Timeline for Assessment		204
Timeline for Services		204
Transfer Referral		204
Pre-Referral		205
Referral Procedures		205
Timeline for Services		205
Section 9: Special Health Care Services		205
Initial Referral		205
Pre-Referral		205
Referral Procedures		206
Timeline for Services		206
Transfer Referral		207
Pre-Referral		207
Referral Procedures		207
Timeline for Services		207
APPENDIX I: Documenting Assistive Technology (AT) in the IEP		209
Section A – Assessment, Review, and Implementation		209
Section B – Present Levels of Performance		212
Section C – Special Education		212
Section D – Related Services		212
Section E – Supplementary Aids and Services		213
Section F - Consideration of Special Factors		214
APPENDIX J: Audiology		216
Introduction		216
Section A – Eligibility for Audiological Services and Federal/State Requirements		216
Section B – Location and Types of Services		219
Hearing Support Services		220
Section C – Source of Referrals for DMSELPA Audiological Services		220
Section D – Assessment		221
Section E – Classroom Amplification Equipment		223
Section F – Low Incidence Disabilities Considerations		224
Student Transfer and Equipment		226
Section G – IEP Determination; Documenting Audiological Services in the IEP		226
Recommended IEP Language for Deaf and Hard of Hearing for Audiological		227
Annual Calendar		234
Reminder to LEAs		234
Referrals		234
Assessment Day		235
Reports		236
Assessment Follow-up / IEP Meeting		236
Training Opportunities		236
Inventory and Tracking of Equipment		237
Chapt 6 - Student Promotion and Retention_Accessible_09192018.dotx.pdf		239
Chapter 6 Student Promotion and Retention contents page and introduction		239
Section A - Students with Special Needs		243
Section B - Frequently Asked Questions		244
Chapt 7 - Procedural Safeguards rev 031513_Accessible_09192018.pdf		246
Chapter 7: Procedural Safeguards		246
Introduction		246
Section A – Procedural Safeguards		247
Surrogate Parents		248
Procedural Safeguards		249
Age of Majority		249
Parent Revokes Consent for Special Education and Related Services		250
Section B – Prior Written Notice		251
Section C – Due Process Procedures		253
Stay Put		255
Due Process Complaints and General Liability		255
Due Process Hearing Deadlines		257
APPENDIX A: Form D/M 77 Notice of Procedural Safeguards		258
NOTICE OF PROCEDURAL SAFEGUARDS		258
Introduction:		258
Prior Written Notice:		258
The Notice of Procedural Safeguards must be given to you (Education Code section 56301(d)(2)):		259
Parent Participation:		259
Surrogate Parents:		259
Parent Consent:		260
Consent to Bill California Medi-Cal:		260
Parental Revocation of Consent after Consenting to Initial Provision of Services:		261
Child Participation/Right:		262
Age of Majority:		262
Nondiscriminatory Evaluations:		262
Access to Educational Records and Other Rights Related to Records:		262
Independent Educational Evaluation:		262
Local Mediation/Alternative Dispute Resolution:		263
Due Process Hearing:		263
Due Process Rights:		264
Filing a Written Due Process Complaint:		264
Attorney Fees:		265
Complaint Regarding Violation of a State or Federal Law:		266
School Discipline and Placement Procedures for Students with Disabilities:		266
Alternative Interim Educational Settings:		267
Unilateral Placement by Parents in Private School:		267
Observation of Your Child at a Nonpublic School:		268
State Special Schools:		268
APPENDIX B: Prior Written Notice Template and Sample Letters		269
APPENDIX C: Surrogate Parents in California (https://www.cde.ca.gov/sp/se/sr/documents/surrogateparents.pdf)		291
Surrogate Parents in California Special Education: An Overview		291
Publishing Information		291
Notice		291
Additional Publications and Educational Resources		291
Surrogate Parents in California Special Education: An Overview		292
Contents		292
Introduction		293
Chapter 1 – A Legislative Overview		293
Current State and Federal Law		294
Who Can Be a Surrogate Parent?		295
When Must a Surrogate Parent Be Appointed?		295
Conservatorship		297
Adult Students in Special Education		298
Chapter 2 – Responsibilities and Rights of Surrogate Parents		298
Responsibilities of the Surrogate Parent		298
Rights of Surrogate Parents		299
Chapter 3 - When to Appoint Surrogate Parents		299
Wards and Dependents of the Court		300
Unaccompanied Homeless Youths		301
Chapter 4 – The Appointment Process		301
Finding Volunteers		303
Foster Parents		304
Additional Procedures		306
Chapter 5 – Appointment Duration, Termination, and Resignation of a Surrogate Parent		307
The Roles of Public Non-educational Agencies and Foster Care Providers		308
Confidentiality		308
Local Mental Health Providers’ Intervention		309
Monitoring and Complaint Procedures		309
Surrogate Parents in California: Appendix A (https://www.cde.ca.gov/sp/se/sr/documents/surrogateparents.pdf)		310
Statutory and Regulatory References		310
Federal Statutes		310
Federal Regulations		310
California Education Code		312
California Government Code		320
California Welfare and Institutions Code		325
Surrogate Parents in California: Appendix B (https://www.cde.ca.gov/sp/se/sr/documents/surrogateparents.pdf)		341
Sample Forms		341
Forms used in California in the Surrogate Parent program:		341
Superior Court of California Surrogate Parent Appointment Forms:		341
SACRAMENTO COUNTY - SPECIAL EDUCATION LOCAL PLAN AREA		342
SURROGATE PARENT AGREEMENT		342
Special Education Local Plan Areas (SELPAs) Representing: San Juan, Sacramento City, Elk Grove, Folsom Cordova and Sacramento County		344
NOTIFICATION OF SURROGATE PARENT AUTHORIZATION		344
Surrogate Parents in California: Appendix C (https://www.cde.ca.gov/sp/se/sr/documents/surrogateparents.pdf)		345
Directory of Special Education Local Plan Areas		345
Surrogate Parents in California: Appendix D (https://www.cde.ca.gov/sp/se/sr/documents/surrogateparents.pdf)		346
California Court-Appointed Special Advocates		346
APPENDIX D: Frequently Asked Questions (FAQs) – Mediation and Due Process		347
Frequently Asked Questions and Answers Regarding Mediation		347
Pre-Hearing Request Mediations		347
Frequently Asked Questions and Answers Regarding the Hearing Process		351
APPENDIX E: Due Process Flowchart		359
Chapt 8 - Uniform Complaint Procedures rev 1107_Accessible_10042018.pdf		360
Chapter 8: Uniform Complaint Procedures title page and Introduction		360
Section A - District Procedures		361
Section B - Filing a Local Complaint		362
Section C - Filing a State Complaint		363
Section D - General Definitions		363
Appendix A: District Compliance Complaint Procedures		365
Chapt 9 - Transition Services rev 1019_Accessible_101819.pdf		366
Chapter 9: Transition Services		366
Chapter 9: Transition Services		366
Introduction		366
Introduction		366
Section A – Infant to Preschool Program		367
Section A – Infant to Preschool Program		367
Transition for Early Intervention Services (Eligible Children at Age Three)		367
Transition for Early Intervention Services (Eligible Children at Age Three)		367
Service Coordinator Responsibilities		367
Service Coordinator Responsibilities		367
Transition Steps		367
Transition Steps		367
Toddlers Who May Be Eligible for Preschool Services		368
Toddlers Who May Be Eligible for Preschool Services		368
If Toddler is Older than Two Years and Six Months on Date of Initial IFSP		368
If Toddler is Older than Two Years and Six Months on Date of Initial IFSP		369
If Toddler is Older than Two Years and Six Months on Date of Initial IFSP		369
Regional Centers May Continue Services for Eligible Preschoolers		369
Regional Centers May Continue Services for Eligible Preschoolers		369
Section B – Preschool to Grade School		369
Section B – Preschool to Grade School		369
Coordination of Preschool Programs		369
Coordination of Preschool Programs		369
Head Start Interagency Agreement		369
Head Start Interagency Agreement		369
Reassessment Prior to Transitioning to Kindergarten or First Grade		369
Reassessment Prior to Transitioning to Kindergarten or First Grade		369
Section C – Transition into Regular Class		369
Section C – Transition into Regular Class		369
Section D – Transition from Elementary School District to High School District		370
Section D – Transition from Elementary School District to High School District		370
Section E – Course of Study		370
Section E – Course of Study		370
Section F – High School to Work		371
Section F – High School to Work		371
Section G – Beginning Age		371
Section G – Beginning Age		371
Transition Services May be Special Education if Provided as Specially Designed Instruction		371
Transition Services May be Special Education if Provided as Specially Designed Instruction		371
Alternative Strategies to Meet Transition Service Needs		371
Alternative Strategies to Meet Transition Service Needs		372
Alternative Strategies to Meet Transition Service Needs		372
Section H – Career and Vocational Education Program		372
Section H – Career and Vocational Education Program		372
Section I – Transition Service Language		372
Section I – Transition Service Language		372
Section J – Interagency Agreements		374
Section J – Interagency Agreements		374
Section K – D/M SELPA Managed Programs		374
Section K – D/M SELPA Managed Programs		375
Section K – D/M SELPA Managed Programs		375
APPENDIX A: Quick Reference Array of WorkAbility I (WAI) Services		377
APPENDIX A: Quick Reference Array of WorkAbility I (WAI) Services		377
ONLINE RESOURCES		386
ONLINE RESOURCES		386
APPENDIX B: SELPA Forms D/M 135A through 135C (Prior Written Notice) and D/M 139 (Summary of Performance)		387
APPENDIX B: SELPA Forms D/M 135A through 135C (Prior Written Notice) and D/M 139 (Summary of Performance)		387
APPENDIX C: SELPA Form D/M 68D – Transition Services and Postsecondary Goals		392-393
APPENDIX C: SELPA Form D/M 68D – Transition Services and Postsecondary Goals		392-393
Chapt 10 - Positive Behavioral Interventions rev0914_Accessible_08302018.pdf		398
Chapter 10: Positive Behavioral Interventions		398
Introduction		398
Section A – Positive Behavioral Interventions and Supports		399
Tier I: All Students		400
Tier II: Some Students		400
Tier III: Few Students		401
Section B – Behavioral Assessment and Intervention		402
I. Student Whose Behavior Impedes Learning		402
II. Student Requiring a Manifestation Determination (Disciplinary Action)		402
Section C – Responsibility of the IEP Team		405
Section D – Behavioral Emergency		405
APPENDIX A: PBIS Tier II Interventions Flow Chart		409
APPENDIX B: PBIS Tier III Interventions Flow Chart		410
APPENDIX C: Form D/M 156 – Functional Behavioral Assessment (FBA) Summary		411
APPENDIX D: Form D/M 136 – Behavior Intervention Plan (BIP) Level I		412
APPENDIX E: D/M Form 137 – Behavior Intervention Plan (BIP) Level II		414
APPENDIX F: Form D/M 114 – Behavioral Emergency Report (BER)		418
Chapt 11 - Suspension and Expulsion rev 0109_Accessible_10052018.pdf		419
Chapter 11: Suspension and Expulsion Procedures; Title Page/Table of Contents		419
Introduction		420
Section A-Suspension and Expulsion/Due Process (Students with Disabilities)		420
Section B-Procedures for Students Not Yet Eligible for Special Education Services		420
Section C-Suspension		421
Section D-Services During Suspension		422
Section E-Interim Alternative Educational Placement Due to Dangerous Behavior		422
Section F-Manifestation Determination		423
Section G-Due Process Appeals		424
Section H-Readmission		424
Section I-Suspension of Expulsion		425
Section J-Notification of Law Enforcement		425
Section K-Report to County Superintendent of Schools		425
Appendix A: SELPA Form D/M 122-Special Education Suspension Review		426
Section B: SELPA Form D/M 124-Educational Services During School Suspension		427
Appendix C: Suspension Flowchart		428-429
Appendix D: SELPA Form 68P-Manifestation Determination		430-431
Chapt 12 - Interagency Agreements & Responsibilities for Providing Services rev0213_Accessible_10162018.pdf		436
Chapter 12: Interagency Agreements and Responsibilities for Providing Services; Table of Contents and Title Page		436
Section A-Department of Rehabilitation (DR)		436
Section B-California Children's Services (CCS)		437
Section C-State Preschool		438
Section D-Inland Regional Center (IRC)		439
Section E-InterSELPA Attendance Permits		439
Appendix A: SELPA Form D/M 107-InterSELPA Permit		440
Chapt 13 - Low Incidence Funding rev060917-Accessible.pdf		441
Chapter 13: Low Incidence Funding		441
Introduction		441
Section A – Legal Requirements		442
Section B – How to Request Low Incidence Funding		442
Section C – How to Request Reimbursement		443
APPENDIX A: Assistive Technology Assessment – Low Incidence Referral		445
Appendix B: Teacher Responsibilities for Low Incidence Equipment		447
Legal References		448
Chapt 14 - State Special Schools rev 0418_Accessible_10172018.dotx.pdf		449
Chapter 14: State Special Schools; Introduction		449
Section A - State Special Schools		449
Section B - Diagnostic Centers		451
Chapt 15 - Student Records rev 0414_Accessible_10172018.pdf		454
Chapter 15: Student Records; Table of Contents and Introduction		454
Section A-Student Records		454
Section B-Maintenance of Special Education Records		459
Appendix A: 1995 U.S. Department of Education Letter to Copenhaver		463
Appendix B: E-Mails are not Educational Records if They Are "Not Printed and Placed" in a Student's File		465
Chapt 16 - State and District Assessment Programs rev0918_Accessible_Final_10182018.pdf		477
Chapter 16: State and District Assessment Programs		477
Introduction		477
Section A – Profiles of State Assessment Programs		478
Section B – Guidance for Making Support(s) Decisions		480
Section C – Desired Results Developmental Profile (DRDP)		480
Section D – Guide to the Accommodation Matrix: California Assessment of Student Performance and Progress (CAASPP)		480
Section E – An Overview of Alternate Assessment		482
Section F – Guide to the Accommodations Matrix for the Physical Fitness Test (PFT)		483
Section G – Guide to the Accommodations Matrix for the English Language Proficiency Assessments for California (ELPAC)		483
APPENDIX A: Form D/M 68F – CAASPP Matrix		485
APPENDIX A: Form D/M 68F – CAASPP Matrix		486
APPENDIX A: Form D/M 68F – CAASPP Matrix		487
APPENDIX B: Form D/M 68F – PFT Matrix		488
APPENDIX C: California Alternate Assessment (CAA) Factsheet		489
CAA Guidance for IEP Teams		489
Description of the CAAs		489
English Language Arts and Mathematics		489
Science		490
Assessment Administration		490
English Language Arts and Mathematics		490
Science		490
Participation Criteria		491
Participation Descriptions		491
APPENDIX D: Form D/M 68F – ELPAC Matrix		496
APPENDIX D: Form D/M 68F – ELPAC Matrix		497
Chapt 17 - Other Public Education Programs rev 1207_Accessible_10182018.pdf		498
Chapter 17: Other Public Education Programs		498
Introduction		498
Section A – Alternative Education		498
Program Components and Educational Objectives		499
Section B – Charter Schools		499
Section C – Community Schools		500
Definition		500
Program Description		501
Community Day School – SBCSS		501
Definition		501
When to Access		502
Section D – Court Schools		502
Definition		502
When to Access		503
How to Access		503
Section E – Continuation Schools		503
Definition		503
When to Access		503
Section F – Independent Alternative Education		504
Definition		504
When to Access		504
Chapt 18 - Nonpublic Schools and Agencies rev072017-Accessible.pdf		505
Chapter 18: Nonpublic Schools and Agencies		505
Table of Contents		505
Introduction		505
Definitions		506
Section A – Nonpublic, Nonsectarian School Services		506
Rationale for Nonpublic School/Agency (NPS/NPA) Referral		508
Section B – Placement and Services		508
Section C – Out-of-State Placements		509
Section D – Placement Procedures		510
Section E – Children Residing in Group Homes/Foster Homes		510
Legal References		513
APPENDIX A: Guidelines for Parent Reimbursement for Reunification Visits		514
APPENDIX B: Parent Reimbursement Claim Form - Student in Residential Care		518
Chapt 19 - Private Schools and Services rev 1109_Accessible_10242018.pdf		519
Chapter 19: Private Schools and Services		519
Introduction		519
Section A – Parentally Placed Students with Disabilities in Private Schools		520
Section B – Guidelines for Participating LEAs, Children with Disabilities Enrolled by Parents in Private Schools		521
A. Child Find		521
B. Special Education Referral		522
C. Initial Individualized Education Program (IEP) Team Meeting		522
D. IEP/IFSP Policy		523
E. Dispute Resolution		524
F. Certification of Assurances		524
APPENDIX A: Individualized Education Plan/IFSP		526-527
APPENDIX B: Frequently Asked Questions (OSEP, March 2007)		528
Frequently Asked Questions on Obligations of Public Agencies in Serving Children with Disabilities Placed by Their Parents at Private Schools		528
(Q&A from OSEP, March 2007)		528
A. Consultation with Private School Representatives and Representatives of Parents of Parentally-Placed Private School Children with Disabilities		529
B. Child Find and Individual Evaluations		530
C. Provision of Services		532
D. Preschool Children with Disabilities		535
E. Out-of-State Students with Disabilities		535
F. Miscellaneous Questions		536
APPENDIX C: Letter to Lieberman, 50 IDELR 137 (OSEP, 2008)		537
APPENDIX D: Home School in California		539
Chapt 20 - Provision of Healthcare Services rev 1116_Accessible_10302018.pdf		546
Chapter 20: Provision of Healthcare Services		546
Introduction		546
Section A – Provision of Nursing Services		546
Section B – Administering Medication and Monitoring Health Condition		548
APPENDIX A: California Department of Education (CDE) K.C. Settlement Agreement and Legal Advisory		554
K.C. Settlement Agreement & Legal Advisory		554
EXHIBIT A		554
LEGAL ADVISORY ON RIGHTS OF STUDENTS WITH DIABETES IN CALIFORNIA’S K-12 PUBLIC SCHOOLS		554
I. The Applicability of Two Federal Anti-Discrimination Statutes (Section 504 and the ADA) to those Public School Students with Diabetes Who Require Diabetes Health Related Services While Attending K-12 Schools in California		555
A. Eligibility		555
B. 504 Plans		556
C. Individualized Inquiries Required; Blanket Policies Prohibited		557
D. FAPE Under Section 504		557
II. California’s Anti-Discrimination Statutes and Students with Diabetes Who Require Diabetes Health Related Services During the Day In Order to Safely Attend K-12 Schools in California		558
III. The IDEA and Students With Diabetes Who Require Diabetes Health Related Services During the Day In Order to Safely Attend K-12 Schools in California		558
A. Eligibility		559
B. Special Education Defined		559
C. Individualized Education Program		560
D. Related Services May Include Management/Administration of Insulin and Other Diabetes Care Tasks for Children With the Disability of OHI		560
E. Individualized Inquiries Required; Blanket Policies Prohibited		561
F. School Placement Decisions		562
G. Administrative Procedures; Financial Burden Not a Defense		562
IV. Who May Administer Insulin in California to Students with Diabetes As a Related Service Under Section 504 and the IDEA		563
A. California Law		563
B. Federal Law		563
C. Reconciliation of State and Federal Law		564
V. Monitoring and Compliance by CDE		564
A. IDEA		564
B. Section 504/State Statutes		565
VI. Impartial Due Process Hearings		565
VII. Resources		565
Checklist: Who May Administer Insulin in California’s Schools Pursuant to An IEP or a Section 504 Plan		566
IN THE SUPREME COURT OF CALIFORNIA		568
I. BACKGROUND		569
II. DISCUSSION		574
III. DISPOSITION		593
APPENDIX B: Diastat Administration in Schools: Summary of Relevant Federal Laws and Selected Cases		594
APPENDIX C: SDCOE Diazepam Guidelines (Administration of Diastat®)		607
Chapt 21 - Civil Rights Protection and 504 Accommodations rev 0918_Accessible_03072019.pdf		614
Chapter 21: Civil Rights Protection and 504 Accommodations		614
Introduction		614
Section A – Section 504 of the Rehabilitation Act of 1973		614
DEFINITIONS		614
Section B – Americans with Disabilities Act (ADA)		616
Title I - Employment		617
Title II - Public Services		617
Title III - Public Accommodations		617
Title IV - Telecommunications		617
Title V - Miscellaneous		617
Addresses for ADA Information		618
Legal References		618
APPENDIX A: Office of Civil Rights (OCR) Response to Veir Inquiry Re: Various Matters		619
APPENDIX B: Sample Section 504 and the ADA Notice of Procedural Safeguards (source: Perry A. Zirkel)		626
Sample Language		627
Chapt 22 - Personnel Development rev 0917_Accessible_10312018.pdf		628
Chapter 22: Personnel Development		628
Introduction		628
Section A – Comprehensive System of Personnel Development (CSPD)		629
Context Standards		630
Process Standards		630
Content Standards		631
Resources		631
Section C – Regional Training		632
Section D – On-Site Training		632
Section E – Special Education Staff		633
Section F – Resource Specialists		635
Section G – Related Services Personnel and Paraprofessionals		636
Chapt 23 - Guidelines for the Provision of Special Education Services in Charter Schools rev 0907_Accessible_11012018.pdf		638
Chapter 23: Guidelines for the Provision of Special Education Services in Charter Schools		638
Introduction		638
Section A – LEA Charter Schools and Charter Schools of the District		638
LEA Charter Schools		638
Charter Schools of the District		639
Section B – Charter School Admission Criteria		640
Section C – Local Plan Assurance and Policy Grid		641
Legal References:		642
Free Appropriate Public Education (FAPE)		642
Child Find		643
Services and Programs for Children Birth through Five (0-5)		643
Services and Programs for Children 18 to 22		643
Annual Service and Budget Plan		643
Interagency Agreements		643
Compliance Assurances		644
Complaint Resolution Procedures		644
Section D – Memorandum of Understanding for Part C		645
Section E – Governance		645
Community Advisory Committee (CAC)		645
Section F – Agreement for Participation		645
Philosophy Statement		645
Definitions		646
A. LEA RESPONSIBILITIES AND DUTIES		647
B. AU/RLA DUTIES AND RESPONSIBILITIES		648
C. PROVISIONS OF THE AGREEMENT		650
D. WARRANTIES AND REPRESENTATIONS		651
E. STANDARD OF CONDUCT		651
F. RESERVATION OF RIGHTS		652
G. INDEMNIFICATION AND HOLD HARMLESS		652
H. FULL DISCLOSURE		652
APPENDIX A: Desert/Mountain SELPA Agreement for Participation		653
AGREEMENT FOR PARTICIPATION		653
DEFINITIONS		653
LEA MEMBER RESPONSIBILITIES AND DUTIES		654
AU/RLA DUTIES AND RESPONSIBILITIES		657
PROVISIONS OF THE AGREEMENT		658
WARRANTIES AND REPRESENTATIONS		660
STANDARD OF CONDUCT		660
RESERVATION OF RIGHTS		660
INDEMNIFICATION AND HOLD HARMLESS		660
FULL DISCLOSURE		661
APPENDIX A: Local Plan Assurances Statement		662
LOCAL EDUCATION AGENCY (LEA) ASSURANCE STATEMENT		662
Chapt 24 - Fiscal Allocation Plan rev 0214_Accessible_11202018.pdf		667
Chapter 24: Fiscal Allocation Plan		667
Section A – AB 602 Background: A Change in the Way We Fund Special Education		668
Section B – Meeting the Challenge		668
Section C – Revenues Included in the State AB 602 Model		669
Section D – Revenues Excluded from the State AB 602 Model		669
Section E – Components of the State AB 602 Exhibits		670
Section F – ADA Defined for AB 602 Purposes		671
Attendance COE		671
Attendance County Operated Programs COE (credited to County of Attendance)		672
School Districts		672
School Districts		672
Attendance Charter School Block Grant EHS		673
Attendance Charter School Block Grant Unified Resident		673
Attendance Charter School Block Grant Unified Non-Resident		674
Attendance Charter School Block Grant – SBC		674
Attendance Charter School Block Grant COE		674
Attendance Charter School – Revenue Limit		675
Attendance COE Charter School – Revenue Limit		675
Attendance County Operated Charter Schools Program COE		676
Section G – Base Allocation Principles		679
Section H – Regional Programs		680
Section I – Fee for Service (FFS)		682
Section J – Charter Schools		682
Section K – Small District Protection		684
Section L – X-Pot Insurance Fund Contribution		684
Section M – X-Pot Revenue Transfer		685
Insurance Fund X-Pot Transfer		685
Section N – Apportionment Distribution		685
Section O – Account Codes		686
Section P – Regional Facilities Acquisition Transfer		687
Section Q – Regional Facility Acquisition Process		688
EXHIBIT A: AB 602 Revenue Distribution		689
EXHIBIT B: Attorneys’ Fees Policy		691
Chapt 25 - Guidelines for Independent Educational Evaluation (IEE) rev1121_Accessible_11192021 (Appendix B_8-21-2024).pdf		693
Chapter 25: Guidelines for Independent Educational Evaluation (IEE)		693
Introduction		693
Section A – Introduction/Consideration of IEEs		694
Section B – Procedures for Parents Requesting an IEE at Public Expense		695
Steps to be followed by Parents Requesting an IEE at Public Expense:		695
Section C – Criteria for Obtaining an IEE at Public Expense		696
Section D – Criteria for Determination of IEE Fee		699
Cost Guidelines		699
Section E – Circumstances Resulting in Evaluation Not Funded at LEA Expense		700
Parent request for reimbursement for private evaluation may be allowable if:		700
APPENDIX A: Notice to Parents Regarding IEEs		701
Notice to Parents Regarding Independent Educational Evaluations (IEEs)		701
APPENDIX B: Non-Exclusive List of Qualified Examiners		709
APPENDIX C: Suggested Cost Guidelines for Assessment		715
APPENDIX D: Test Protocols (OSEP Policy Letter)		717
APPENDIX E: Reimbursement Request (SELPA Form D/M 83)		720-721
APPENDIX F: Referral to the Desert/Mountain Children’s Center for Occupational Therapy (OT), Psychoeducational, or Speech and Language Evaluation		722
INDEPENDENT EDUCATIONAL EVALUATION (IEE)		722
Pre-Referral: Local Education Agency (LEA) Responsibility		722
Referral Procedures Checklist:		723
Timeline for Assessment		723
Timeline for Services		724
APPENDIX G: Sample IEE Letters to Parents		726
G-1: Letter to Parent re: IEE BEING CONSIDERED and PROVIDING RIGHTS and IEE POLICY. (Place on letterhead and customize as appropriate.)		726
G-2: Letter to Parent re: AGREE TO IEE and OFFER AN ASSESSOR and ENCLOSE RIGHTS WITH IEE POLICY. (Place on letterhead and customize as appropriate.)		727
G-3: Follow-up Letter to Parent re: AGREE TO IEE and OFFER AN ASSESSOR and ENCLOSE RIGHTS WITH IEE POLICY. (Place on letterhead and customize as appropriate.)		728
G-4a: COVER LETTER TO PARENT-REQUESTED INDEPENDENT EVALUATOR. (Place on letterhead and customize as appropriate.)		729
G-4b: QUALIFICATION REVIEW OF INDEPENDENT EVALUATORS.		730
G-5: Follow-up Letter to Parent re: ASSESSOR NOT QUALIFIED. (Place on letterhead and customize as appropriate.)		731
G-6: Follow-up Letter to Parent re: PARENT-REQUESTED ASSESSOR NOT QUALIFIED: AGREEING REGARDLESS (Place on letterhead and customize as appropriate.)		732
G-7: Letter to Parent re: REQUEST FOR DUE PROCESS HEARING (Place on letterhead and customize as appropriate.)		733

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